Human Resource Administrator - Montague Gardens Distribution Centre at Woolworths

Main Purpose

To provide excellent people customer service to all employees in the business through process compliance.

KEY RESPONSIBILITIES

• Process leave on People Soft and follow-up on entries in comparison to daily registers
• Raise leave to be forfeited with employees in time
• Provide information to Line Managers from People Soft related to leave trends (Sick / Annual)
• Give guidance to Line in terms of policies and assist staff in resolving leave/absence related queries
• Capture FTE for the Distribution Centre (Foods, Transport and Equipment) for compilation of the Flash Report
• Capture hours worked from weekly registers for permanent staff and labour brokers
• Liaise with line managers and labour broker managers on site in connection with discrepancies on registers
• Reconcile spreadsheets to registers
• Ensure filing is maintained and all files are filed accurately in filing system for Payroll, Leave and Scheduling
• Collate and submit signed payroll information and documentation timeously for payroll run
• Check payroll master register for permanent staff in comparison to schedule submitted to ensure accurate capturing of hours for final payroll run
• Assist with resolving payroll queries
• Maintain HR notice boards
• Co-ordinate staff miscellaneous events (deaths, births)
• Arrange for business specific (Distribution Centre) inductions/orientations to take place (added as per Job Profile)
• Administration and assistance of general staff queries e.g. Retirement Fund Loans, Garnishees, Study Assistance, queries on benefits and policies
• Capture input for monthly reports (e.g. Employee Relations)
• Plan and manage workload effectively and meet deadlines as agreed by the business and with the Line Manager.
• Be an effective team player in order to deliver high quality standards and focus on attention to detail.
• Maintain high level of confidentiality and integrity.
• Assist with talent administration as and when required
• Adherence to company policies, procedures and legislation (e.g. OHASA and SHE programme) in line with corporate governance.
• Ensure a clean and safe environment by applying housekeeping principles
• Act in accordance with the Woolworths Values   

KEY COMPETENCIES

• Technical Competencies
• Sound understanding of HR Admin policies & benefits
• Good problem solving skills 
• Sound planning and organising skills
• Demonstrates an understanding of the impact of own role on service delivery to internal and external customers 

Behavioural Skills

• Assertiveness, high energy and a positive approach
• Ability to work independently with sound decision-making ability within agreed levels of authority 
• Ability to adapt quickly to change
• Ability to communicate effectively at all levels, both verbal and written
• Ability to use own initiative and be proactive
• Efficient, accurate with attention to detail
• Ability to work under pressure whilst maintaining attention to detail
• Able to work flexible hours in line with the business requirements

Finance & Business

• Demonstrates the ability to analyse and interpret written and numerical documentation.
• Demonstrates a thorough understanding of the business measures and targets relating to own role

People

• Demonstrates the ability to identify operational obstacles and opportunities and refer to DC management
• Continues to strive for a goal even in the face of adversity
• Customer Service mind-set

Minimum requirements

OTHER JOB REQUIREMENTS

What theoretical knowledge (e.g., degree / diploma) does the job require?

• Literate (in English) and numerate to Grade 12 or Business Matric.
• Knowledge of relevant computer packages and ability to capture information and produce reports on these packages.
• Peoplesoft knowledge will be advantageous

What experience (e.g., previous exposure) does the job require?

• Any HR related experience
• Minimum of 2 years’ experience in a HR administrative role
• Minimum of 1 year experience in Payroll/Leave/Time and Attendance administration