Human Resources Business Partner at SGS

Job Description

• The Human Resources Business Partner will be responsible for creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation 

Organizational Design

• Maintenance and updating of Organizational Structures and Job Descriptions

Policies and Procedures

• Facilitate adherence to HR policies, procedures and relevant legislation
• Identify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division

Selection and Recruitment

• Update and maintain all recruitment on Smart Recruiters
• Arrange and manage the selection process together with line managers
• Arrange and facilitate all interviews
• Tend to the onboarding process, including drafting offer letters and contracts

Onboarding and Training

• Arrange and manage onboarding through the SHINE process
• Arrange and manage all onboarding training on SGS Campus
• Assist the L&D Team with completion of all required SGS training

Industrial Relations

• Arrange and manage all IR issues with collaboration between HR Management and IR Specialist
• Arrange all logistical requirements for Disciplinary Enquiries

Performance Management

• Facilitate adherence to SGS performance management i.e. annual goals and evaluations

Human Resources Information Systems

• Managing and capturing of data on all HRIS i.e.  
• Capturing of new engagements, promotions, transfers, contract renewals and terminations on Payspace within payroll deadlines 
• Updating any HR changes on the payroll system e.g. banking details
• Capturing of all HR documents electronically on Payspace
• Updating and maintaining the HR Sharepoint with all data / new forms and relevant information

Human Resources Projects

• Manage and coordinate of local and global HR projects/initiatives as when required
• Assist with capturing / maintaining data of local and global HR projects/initiative

Audits

• Assist the Human Resource Manager in terms of all audits done in the HR Department
• Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)

General Administration Services

• Facilitate the implementation of talent management and succession planning
• Assist business to effectively manage headcount
• Proactively identify and pre-empt HR risks within SGS
• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment
• Maintain quality, efficiency, and confidentiality of service within the HR Department
• Adhere to all quality and safety requirements of the SGS management system
• Perform any other reasonable tasks as assigned by direct line manager.
• Ad hoc admin requirements within the HR department
• Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to preserve and enhance SGS reputation as a socially responsible company

Qualifications

Education 

• Grade 12 
• National Diploma/Degree in Human Resources or related – and/or 5 years proven experience in the sector or within the company in the functions, knowledge, skills and experience sufficient to be recognized as a qualification through Recognition of Prior Learning 
• Good working knowledge of MS Office (Word, PowerPoint, Outlook and Excel – VLOOKUP’s and Pivot tables experience essential) 

Experience 

• 3- 5years years Human Resources Business Partner and Payroll experience 
• Preferably work experience with PaySpace and Workday
• Understanding and application of relevant labor legislation 

Competencies 

• Working Knowledge of PaySpace, Workday 
• SharePoint 

Skills

• Well-developed verbal & written communication, presentation, project management, report compilation and interpersonal skills 
• Well-developed administrative, problem solving and planning skills 
• High personal and ethical standards 
• Anticipates issues, solves problems, able to make clear decisions and judgements 
• Ability to build trust, respect and confidentiality 
• Hands-on and practical approach 
• Good balance between firmness and diplomacy 
• Sense of initiative 
• Languages: Proficiency in English (Read, Speak, Write) and potentially local dialects 
• High attention to detail, accuracy, and efficiency in completing tasks 
• Ability to work under pressure and meet firm deadlines 
• Exceptional organizational skills 
• Ability to work with internal divisions/clients 
• Ability to resolve queries timeously 
• Able to work on multiple projects/tasks simultaneously 
• Must be able to work independently, as well as in teams 
• Must be able to work in a highly pressurized environment