Junior Accountant - Sandton at Broll

POSITION PURPOSE

• Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for the accurate and timely completion of assigned accounting functions.
• Responsible for Operational Financial Statements (i.e. Monthly accounts, Journals, schedules etc)
• Responsible for Debtors Administration (i.e. Tenant related accounting & checking pre-billing)
• Managing of rental income and checking all pre-billing
• Collection of Rentals and arrears
• Update and clear monthly accrual sheets as received from Head Office and investigating any accruals older than 30 days
• Following up on arrears Report (BOL) and liaising with Head Office finance department regards all arrears
• Arrears report – updated weekly and forwarded to Landlord
• Responsible for Creditors Administration (i.e. Load orders, process invoices for payments, etc)
• Manage and ensure payments of all invoices relating to Fountains Mall and Fountains Cinema with exception of Operational payments
• Manage and ensure completion of Invoice Control sheet with all relevant information (dates, suppliers, invoice numbers, amounts etc
• Supply Accountants at Head Office with Working Paper files to review
• Preparation and Capture of Budgets and Forecasts
• Attending Management Meetings
• Liaising with Head Office legal personnel regarding legal tenants in order to report to the Landlord
• Checking monthly pre-billing schedules received from Head Office and compiling and forwarding necessary journal entries to be executed
• Sending out monthly tenant statements / invoices
• Handling tenant queries regarding billing / invoices received and do recons on tenant accounts as needed
• Scan and e-mail meter reading schedule received from UAS to relevant tenants
• Daily update of foot count report and monthly update re new sheets and formulae
• Forward monthly foot count per entrance to relevant role players
• Compile Monthly Brokers updates re foot count, turnover figures etc and forwarding to role players
• Updating of received monthly turnover request letters via e-mail and hand to all tenants
• Manage office petty cash
• Do all purchasing and compile monthly report / claim. Forward same to Head Office for reimbursement after sign off from GM is received
• Compile monthly Photocopy usage report on first day of every month and forward same to Head Office for billing purposes (waste Removal, Security, Cleaning, Marketing included)
• Issuing of operations feedback forms to tenants and compiling report once received back
• Calculation of rates payable by all tenants and ensuring correct billing thereof
• Printing of GL reports and attending to GL queries
• Rebates and Remissions
• Update reports as requested and keeping record of monthly rebates and remissions granted
• Lease Commission – update of monthly report on request
• Vacancy Schedule – update weekly and forward to Head Office
• Annual Audited Turnovers
• Compile and forward request letters to Annual Audited Turnover Certificates to tenants and updating of relevant schedule and sending to Rochelle Saville on a monthly basis
• Completing the turnover calculation form and forward to Accountant at Head Office
• Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
• Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
• Maintains regular contact with other departments to obtain information and/or to correct transactions.
• Assists accounting personnel as needed.
• Keeps management informed of area activities and of any significant problems.
• Attends and participates in meetings as required.
• Assumes responsibility for related duties as required or assigned.
• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.

PERFORMANCE MEASUREMENTS

• Accounting documents, records, and reports are accurate, current, and timely.
• Accounting errors or discrepancies are promptly discovered and resolved (or referred).
• Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
• Management is appropriately informed of area activities.
• Accounting functions are completed in accordance with established standards, policies, and procedures.

EDUCATION/CERTIFICATION:

• Matric
• Bookkeeping coursework preferred.
• Accounting degree / diploma preferred

REQUIRED KNOWLEDGE:

• Knowledge of basic accounting concepts and procedures including account reconciliation.
• Knowledge of related computer applications.
• EXPERIENCE REQUIRED: 5 years of previous property/accounting experience preferred.

SKILLS/ABILITIES: Well organized and detail oriented.

• Good math skills.
• Good attention to detail and accuracy.
• Cooperative and willing to assist others.
• Able to use PC, calculator, and other basic business machines.