Job purpose:
Assist the Training Superintendent to oversee and administer all aspects of Learning and Development on site, including but not limited to onboarding, training planning and execution, updating and maintaining the training matrix, training material, record keeping and reporting systems, etc. Liaise with internal and external customers to ensure smooth delivery of the Training and Development function and that all training interventions and material is aligned with HR Best practices, applicable policies and procedures and Legislative requirements.
Key performance areas:
Provide professional, high level administrative assistance to the Training Superintendent and HR/D Team with reference to the following:
Training Management Systems
- Implement, administer and maintain effective Training systems to ensure that:
- Applicable licenses and training certifications per occupation remains valid at all times.
- Legal appointments are timeously issued, valid and properly filed.
- The Training matrix remains updated and aligned for each occupation in terms of Company, Client and Legislative requirements.
- All training interventions and Onboarding of employees is properly tracked and managed.
Training delivery
- Plan and conduct a skills gap and training needs analysis through continuous interaction with divisional managers and client representatives.
- Generate and implement training plans and schedules, manage schedules of Training Officers.
- Coordinate training and communicate training schedules to relevant stakeholders.
- Follow up on attendances and reschedule interventions where necessary.
- Ensure adherence to set training completion dates during onboarding, licensing and other scheduled interventions.
- Liaise with stakeholders to address any matter that may delay training or set completion dates and implement remedial measures.
- Ensure Quality management of training provided.
- Constant evaluation of the credibility of the external Training Providers by visiting the training venues and reviewing the learning and assessment documents.
Community Programs
- Identify potential community programs and generate proposed initiatives with budgets for approval.
- Implement approved initiatives and ensure delivery within set project deadlines.
- Act as part of Company representative team during meetings with local community shareholders.
- Promote a strong professional business image at all times.
Administrative function (Training Framework) and reporting
- Liaise with service providers and relevant SETA on registration of Skills Programs and Learnerships.
- Assist with compilation, administration and submission of Portfolio’s of Evidence and SETA
- registrations.
- Update and maintain Training information for purposes of WSP & ATR compilation and submission.
- Monitor data captured on systems by Clerks & Administrators to ensure accuracy and that all information is up to date.
- Compile and present up to date weekly/monthly training reports
Training material & filing system
- Evaluate training material and update where necessary.
- Assist during compilation of new training material and draft training policies & procedures as required.
- Ensure that training files are created for each individual trained and that filing remains accurate, up to date and securely stored.
Minimum Job requirements:
- Grade 12 certificate.
- Formal related qualification (B. Degree or N. Dip) preferably in HR/D Management.
- 3-5 years’ related experience in a similar role, with comprehensive exposure and experience related to Learning and Development in an opencast mining environment and delivery of Community Programs and projects.
- Registered SDF and experience working with MQA (Preferred)
- Demonstrated experience working in a multi-discipline team.
- Advanced level of proficiency with Microsoft Office (MS-Word, MS Excel, MS PowerPoint, MS Outlook).
- Valid code EB drivers’ licence
- Clean criminal record
Knowledge, Attitude, Skills & Abilities:
- Excellent knowledge of Training systems & SAQA framework.
- Ability to generate and present professional and accurate reports.
- Deadline driven and the ability to work under pressure.
- High level of attention to detail
- Excellent Interpersonal relationship skills.
- Assertive & Performance driven.
- Excellent communication skills, oral and written
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