Legal Administrator at Nedbank

Job Purpose

To effectively manage the back office administrative functions of the legal department and provide operational and administration support to the legal advisors; attending to complying with court orders and general legal queries received by RBB Legal 

Job Responsibilities

• Contribute to a culture conducive to the achievement of transformation goals by participating in Nedbank Culture building initiatives (e.g. staff surveys etc).
• Participate and support corporate social responsibility initiatives for the achievement of key business strategies.
• Identify and recommend opportunities to enhance processes and support implementation of new processes.
• Ensure the correct issuing and remitting of invoices by receiving; checking accuracy; and getting them signed off and submit to accounts timeously.
• Ensure that targets are reached within service level agreements by administratively assisting and supporting the legal team in the fulfilment of their duties.
• Manage client expectations through responsiveness; professionalism; friendliness; receptiveness and availability when dealing with clients.
• Collaborate well and develop / maintain excellent relationships with all stakeholders and their assistants; and all colleagues in generalthrough on-going communication.
• Liaising with attorneys/sheriffs/maintenance officers.
• Thorough knowledge of applicable law: Court Processes: High Court and Magistrate Court rules; court documents and processes.
• Attending to responding to General legal enquiries for egs Power of attorneys, indemnities etc.
• Court Processes: Timely and correctly accepting, recording and actioning of all legal documents such as Summons; Notice of Motions; Subpoenas and Court orders.
• Timely and correctly allocating these documents to the appropriate legal advisor or department for action and confirming receipt and action.
• (Utilisation of NTE and Banking Platform / Eclipse to correctly allocate matters).
• Maintain accurate monthly statistical reports of court documents received.
• Providing administration support to legal advisors.
• General: Organise records and files through logical filing; keeping files up to date with relevant information; ensuring that files are maintained in a safe environment; are easily accessible; and electronically backed-up (physical and electronic files).
• Ensure availability and accuracy of information by updating and consolidating various reports.
• Compile meeting packs.
• Understand and embrace the Nedbank vision and demonstrate the values through interaction with team and stakeholders.
• Improve personal capability and stay abreast of developments in field of expertise by identifying training courses and career progression for self through input and feedback from managersEnsure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed; experience practiced and certifications obtained and/or maintained within specified time frames.
• Keep abreast of legislation and other industry changes that impacts on role by reading the relevant newsletters; websites and attending sessions.
• Contribute to team success and team work by sharing knowledge with the team.

Minimum Experience Level

• 3-5 years Banking and or debt collection

Preferred Qualification

• National Diploma in Law, preferably paralegal qualification 

Essential Qualifications - NQF Level

• Matric / Grade 12 / National Senior Certificate

Technical / Professional Knowledge

• Administrative procedures and systems
• Banking knowledge
• Banking procedures
• Business terms and definitions
• Governance, Risk and Controls
• Microsoft Office
• Relevant regulatory knowledge
• Relevant software and systems knowledge
• Business writing skills
• Legal knowledge

Behavioural Competencies

• Technical/Professional Knowledge and Skills
• Managing Work
• Building Partnerships
• Earning Trust
• Applied Learning
• Driving for results