Legal Secretary / HR Consultant at West Coast Personnel

Job Description:

• An experienced HR Administrator / Paralegal / Legal Secretary is available for contract-based work to support organisations with HR, legal administration, and compliance tasks. This role is suited to companies that require professional HR support on a flexible or project basis.

Hours: Flexible depending on business requirements
Key Responsibilities:

• Manage and maintain all HR employee files and records
• Assist with recruitment and hiring processes
• Draft employment agreements, sales representative agreements, and confidentiality agreements (templates provided)
• Prepare HR-related correspondence and documentation
• Maintain and update employee HR records and documentation
• Manage staff leave documentation and report leave to Payroll
• Coordinate onboarding and offboarding of employees, including benefits administration
• Update employee manuals and internal policies
• Handle EEA and SETA reporting requirements
• Maintain and update company organograms
• Assist employees with benefits-related queries
• Support disciplinary processes, including minute-taking and drafting warnings or claims
• Coordinate Health & Safety training and maintain compliance records
• Manage company directory, staff updates, and birthday lists
• Monitor daily attendance reporting
• Provide general administrative support, including issuing purchase orders and managing claims for the legal department

Required Skills:

• Strong knowledge of HR administration and employment processes
• Excellent organisational and record-keeping skills
• Ability to draft professional HR and legal documentation
• Strong attention to detail and confidentiality
• Good communication and interpersonal skills
• Ability to manage multiple administrative tasks efficiently

Qualifications & Experience:

• Qualification in Human Resources, Law, Paralegal Studies, or Business Administration.
• Proven experience in HR administration, legal secretarial, or paralegal roles.
• Knowledge of South African labour legislation and HR compliance.
• Experience with EEA and SETA reporting is advantageous.