Licensing Administrator (North West, Mpumalanga, Limpopo & FHFS) at ATNS

Job description

Licensing of ATS Personnel - 

• Track, update and maintain a database for all ATS personnel licenses and monitor compliance. Track, update and maintain a database for all ATS class 3 medicals and monitor compliance. Track, update and maintain a database for all ELP and monitor compliance. Notify all licensed ATS personnel and Line Management of the annual recurrency renewal date within the specified timelines. Notify all licensed ATS personnel and Line Management of their validation renewal date within the specified timelines.
• Notify all licensed ATS personnel and Line Management of their class 3 medical renewal date within specified timelines. Assist with medical assessment appointment bookings for licensed ATS personnel and communicate such confirmations with the licensed personnel. Ensure that all applications/relevant paperwork is accurately completed prior to processing for SACAA consideration.
• Process and submit all license applications (new and renewals) to the Licensing Coordinator within the allocated timelines and when instructed to the SACAA for approval. Coordinate with the ATA on completion of rating courses to ensure that all the required license paperwork is received. Track submitted license applications against the relevant expiry date (AC/AP/Medical/ELP) to ensure ATS personnel does not operate illegally. Coordinate with RUS to ensure only licensed personnel are rostered for operational duty, where ATS personnel are not legal to operate, inform RUS and Line Management. Monitor compliance of all ATS staff with relevant licensing regulations and directives.
• Act as custodian for the relevant Quality procedure for ATS licensing. Submit all regional/unit/pool license applications to the license coordinator for submission to the SACAA for approval and where applicable directly to the SACAA.
• Processing of ATS personnel medical account payments - Process and manage purchase orders for all medical accounts. Request invoices from all relevant suppliers/services providers/doctors to ensure adherence with the finance payment dates. Compile and submit monthly medical expenses to the Licensing Coordinator. Act as custodian for the relevant ATNS Quality Procedure on the processing of payment on medical accounts as part of ATS licensing.
• Stakeholder Relations Management - Develop and maintain sound working relationships with key relevant internal and external stakeholders. Liaise and interface with relevant internal and external stakeholders such as suppliers, clients, representatives from regulatory authorities, internal support departments, and staff as required, conveying information accurately and competently whilst maintaining the required level of confidentiality and discretion. Maintain effective communication channels at all times to keep the Licensing Coordinator, Manager Operations Planning, Training and Support and any other Manager (Head/Regional MATS/MATS/ATSU) informed of important issues whether in the office or travelling.
• Quality Management - Act as custodian for the relevant ATNS Quality Procedure on the processing of payment on medical accounts as part of ATS licensing. Monitor and ensure that Continuous Improvement Reports (CIRs) are continuously followed up on.
• Office Administration - Order, distribute and control stationery as per policy stipulations. Check and respond to e-mails accurately and timeously. Ensure safekeeping of staff licenses as required. Take minutes in meetings when required and transcribe. Process mail and receive and dispatch couriered packages. Perform any other administrative tasks as instructed by the relevant manager.

Minimum requirements

Minimum Qualification

• Grade 12
• 1- year Diploma in Business Administration
• Valid RSA driver’s license

Minimum Years of Experience:

• At least 2 years’ experience in an administrative role
• Experience in ATS will be an advantage
• Knowledge of MS Word
• Knowledge of MS Excel