Mailroom Attendant at Sun International

Job Purpose

The Mailroom Attendant is responsible for the sorting and distribution of incoming post, packages and mail; facilitating outgoing post and mail within the central office building and across business operations; as well as maintaining par levels of mailroom supplies and equipment. Duties also involve transporting mail and packages between different locations and business units, ensuring timely and secure delivery, and maintaining accurate records of deliveries and pickups, in line with Company standards and procedures.

In addition, the mailroom attendant also has the responsibility for driving and maintaining the company vehicle assigned for deliveries and following safe driving practices.

Education

• Grade 12

Experience

• At least 1 years’ experience in an administrative environment

Skills and Knowledge

• Problem Solving
• Collecting Information (listening; asking questions)
• Attention to detail
• Clerical Administrative functions
• Checking (accuracy in the handling and recording of transactions)
• Following Instructions
• Managing customer relationships
• English written and verbal communication skills
• Numerical skills (calculations)
• Proficient Computer Literacy (MS Office)
• Knowledge of Business operations

Key Performance Areas

• Process timely and accurate incoming and outgoing mail with minimal delays, on a daily basis

• Administer the timely and safe delivery of correspondence and packages across the central office building as well as across business operations throughout the company
• Transport mail, packages and staff between different locations
• Maintaining accurate records of deliveries and pickups
• Efficient management of mailroom supplies such as inventory management to ensure that the necessary materials are on hand.
• Proactively communicate with stakeholders with regards specific challenges requiring attention to mitigate disruption to the supply chain, ensuring any issues or problems experienced are resolved or escalated
• Process and complete new requests for courier services as required
• Safely transport Central Office staff to required destinations for business reasons
• Co-ordinate the efficient scheduling of multiple deliveries in the same area on specific days to enable vehicle and resource availability, and minimising of costs
• Track valid licensing and servicing of vehicles to ensure company vehicles are safely maintained