Manager: Contracts at SAFCOL (South African Forestry Company Limited)

Key Accountabilities 

• Implement SCM strategy and ensure contracts management plans are in place and executed in line with SAFCOL’s strategic objectives 
• Develop and implement standard operating procedures, templates, terms of references and processes for contracts management 
• Draft and develop contractual agreements post award of RFQ’s, tender/bid and ensure validation with relevant stakeholders 
• Review contracts for all new and existing service providers, propose necessary updates to ensure compliance with standards and regulations 
• Collaborate with various functions to evaluate performance, pricing, and compliance against established contract 
• Ensure finalisation of contracts, facilitate negotiation of realistic delivery dates of goods & services 
• Facilitate and provide inputs to contract audit and compliance requirements 
• Provide inputs to divisional budget and ensure contracts remain within approved budget/ tender award 
• Negotiate and generate savings through contract negotiations according to market indications and relevant indices 
• Collaborate with managers within Supply Chain Management to ensure alignment financial commitments of all pre-approved budgets 
• Establish internal contracts controls, data and evaluate contract process that exist within SAFCOL 
• Assess processes in place to monitor compliance with contracts (both vendor and internal compliance), manage changes in contracts and approval process for new contracts 
• Develop and implement contract management instructions, policies, and procedures 
• Ensure procurement risk monitoring, reporting and comply with all aspects when compiling reports and advising line management 
• Ensure compliance with regulatory requirements that have impact on business area and communicate these requirements across organisation 
• Compile contracts risk management plan and maintain contract management records to ensure necessary information is captured 
• Conduct bid clarifications with suppliers, end-user when drafting contracts and facilitate resolution of contractual disputes 
• Establish and maintain strong business relationship with internal and external stakeholders 
• Maintain contract expiry dates and ensure enquiries, renewals and or extensions and ensure communication to relevant business timeously 
• Manage, measure service provider performance to ensure goods and services conform to contract requirements and compile monthly reports 
• Monitor performance of suppliers against SLAs, resolve issues or queries, and develop recovery plan when performance targets are not met 
• Negotiate optimum supplier agreements for short (one year) and medium term (three year) contracts and draft SLAs 
• Develop and execute cost savings plans and compile contract performance reports 
• Drive development, implementation, and monitor best practice in supply chain contracts management and SLAs across the organisation 
• Ensure commercial activities of business units meet legal, contractual, financial, and commercial requirements 
• Ensure all contract related documents are signed and retained such as variation orders, rules and regulations for on-site contractors, appointment of signee, Insurance, workman's compensation etc. 
• Ensure contracts adhere to Occupational Health and Safety or professional body requirements and to current B-BBEE Good Practice 
• Contribute to SAFCOL achieving a clean administrative audit outcome, from a contract management perspective 

Minimum Requirements 

• Grade 12 
• Bachelor of Commerce Degree / B-Tech Degree or Similar Bachelor’s Degree in Business Administration / Commercial Field / Supply Chain Management/ Logistics/ Commercial Law/ Contracts Management and/ or related field (NQF Level 7) 
• Bachelor of Commerce Honours /Post Graduate Diploma or Similar Post Graduate Degree in Business Administration / Commercial Field / Supply Chain Management/ Logistics/ Commercial Law/ Contracts Management and/ or related field (NQF Level 8) will be an added advantage 
• MCIPS or CSCP Certification will be an added advantage 
• 5 Years’ experience in Supply Chain Management within the field of Contracts Management of which 2 years should be in a Managerial role as a Contracts Manager in a Public Sector Environment 
• Practical and sound knowledge of PFMA, PPPFA, BBBEE Codes of Good Practice, Treasury Regulations 
• Valid driver’s license