SAFCOL (South African Forestry Company Limited) is the third largest state-owned company in South Africa, under the department of Public Enterprises (DPE), primarily involved in the forestry industry with operations in Limpopo, Mpumalanga, KwaZulu-Natal, as well as in the southern half (Manica and Sofala provinces) of Mozambique.
SAFCOL’s mandate is; to c...
Implement SCM strategy and ensure contracts management plans are in place and executed in line with SAFCOL’s strategic objectives
Develop and implement standard operating procedures, templates, terms of references and processes for contracts management
Draft and develop contractual agreements post award of RFQ’s, tender/bid and ensure validation with relevant stakeholders
Review contracts for all new and existing service providers, propose necessary updates to ensure compliance with standards and regulations
Collaborate with various functions to evaluate performance, pricing, and compliance against established contract
Ensure finalisation of contracts, facilitate negotiation of realistic delivery dates of goods & services
Facilitate and provide inputs to contract audit and compliance requirements
Provide inputs to divisional budget and ensure contracts remain within approved budget/ tender award
Negotiate and generate savings through contract negotiations according to market indications and relevant indices
Collaborate with managers within Supply Chain Management to ensure alignment financial commitments of all pre-approved budgets
Establish internal contracts controls, data and evaluate contract process that exist within SAFCOL
Assess processes in place to monitor compliance with contracts (both vendor and internal compliance), manage changes in contracts and approval process for new contracts
Develop and implement contract management instructions, policies, and procedures
Ensure procurement risk monitoring, reporting and comply with all aspects when compiling reports and advising line management
Ensure compliance with regulatory requirements that have impact on business area and communicate these requirements across organisation
Compile contracts risk management plan and maintain contract management records to ensure necessary information is captured
Conduct bid clarifications with suppliers, end-user when drafting contracts and facilitate resolution of contractual disputes
Establish and maintain strong business relationship with internal and external stakeholders
Maintain contract expiry dates and ensure enquiries, renewals and or extensions and ensure communication to relevant business timeously
Manage, measure service provider performance to ensure goods and services conform to contract requirements and compile monthly reports
Monitor performance of suppliers against SLAs, resolve issues or queries, and develop recovery plan when performance targets are not met
Negotiate optimum supplier agreements for short (one year) and medium term (three year) contracts and draft SLAs
Develop and execute cost savings plans and compile contract performance reports
Drive development, implementation, and monitor best practice in supply chain contracts management and SLAs across the organisation
Ensure commercial activities of business units meet legal, contractual, financial, and commercial requirements
Ensure all contract related documents are signed and retained such as variation orders, rules and regulations for on-site contractors, appointment of signee, Insurance, workman's compensation etc.
Ensure contracts adhere to Occupational Health and Safety or professional body requirements and to current B-BBEE Good Practice
Contribute to SAFCOL achieving a clean administrative audit outcome, from a contract management perspective
Minimum Requirements
Grade 12
Bachelor of Commerce Degree / B-Tech Degree or Similar Bachelor’s Degree in Business Administration / Commercial Field / Supply Chain Management/ Logistics/ Commercial Law/ Contracts Management and/ or related field (NQF Level 7)
Bachelor of Commerce Honours /Post Graduate Diploma or Similar Post Graduate Degree in Business Administration / Commercial Field / Supply Chain Management/ Logistics/ Commercial Law/ Contracts Management and/ or related field (NQF Level 8) will be an added advantage
MCIPS or CSCP Certification will be an added advantage
5 Years’ experience in Supply Chain Management within the field of Contracts Management of which 2 years should be in a Managerial role as a Contracts Manager in a Public Sector Environment
Practical and sound knowledge of PFMA, PPPFA, BBBEE Codes of Good Practice, Treasury Regulations
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