Manager: Office of the CEO at Agribusiness Development Agency

Minimum requirements:

• Must have completed Matric.
• Diploma in Administration or any relevant qualification
• 5+ years’ experience supporting at the executive level
• Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms and other office procedures and terminology
• Language: Knowledge of the structure and content of English Language including the meaning and spelling of words, rules composition and grammar
• Computer and Electronics: Knowledge of processors, electronic equipment and computer hardware and software, including application
• Administration and Management: Knowledge of business and management principles involved I strategic planning, resources allocation, human resources, leadership technique, production methods and coordination of people and resources
• Knowledge of relevant legal prescripts
• A valid driver’s licence.

 Skills:

• Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times
• Reading Comprehension: Understanding written sentences and paragraphs in work related documents
• Time Management –Managing one’s own time and the time of others
• Speaking: Talking to others to convey information effectively
• Writing: Communication effectively in writing as appropriate for the needs of the audience
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Writing: Communication effectively in writing as appropriate for the needs of the audience
• Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making
• Coordination: Adjust actions in relation to others action
• Monitoring: Monitoring /Assessing performance of you, other individuals or organisations to make improvements or take corrective action
• Service Orientation: Actively looking for ways to help people

Key Responsibilities and Duties

• Managing the diary of Chief Executive Officer
• Rendering administrative support to the Chief Executive Officer
• Preforming general office duties such as ordering supplies, mandating records management systems and performing bookkeeping work
• Attending to routine office correspondence
• Ensuring that senior managers with the ADA are notified on time about meetings, news and notices
• Dealing with telephone calls and attending to office visitors
• Ensuring effective and efficient communication with ADA as well as the other stakeholders
• Arranging and organising meetings as directed by the Chief Executive Officer
• Liaising with all Regional Offices and District Offices on behalf of the Chief Executive Officer
• Screening messages and mail for the Chief Executive Officer
• Communicating with the service providers and stakeholders on behalf of the Chief Executive Officer
• Preparing agendas and making arrangements for Committee, Board and other meetings
• Taking and typing minutes and reports of all events
• Compiling, transcription and distributing minutes of meetings
• Follow up on return dates
• Making travel arrangements
• Preparing power point presentation
• Reading and analysing incoming memos, submissions and reports in order to determine their significance and plan their distribution
• Opening, Sorting and distributing incoming correspondence, including faxes and email
• Filing & Retrieving Corporate documents, records and reports
• Conduct research, compile data and preparing papers for consideration and presentation by executive committees
• Supervising and training other clerical staff
• Interpreting administrative and operating policies and procedure for employees
• Adhoc duties required by the incumbents Supervisor

Closing date: 20 November 2025