Manager: SCM Logistics, Stores & Disposal REF : BMA 4/7/2024 at Border Management Authority

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES 

Minimum Qualifications

• A Grade 12 as well as a bachelor’s degree in Procurement / Supply Chain Management/ Logistics/ Finance/ Audit/Commerce/Public Administration/Business management and Accounting (NQF Level 7)
• NQF8 of the above qualification will be an added advantage Minimum Experience
• 6 years’ minimum working experience in SCM, Logistics & Stores
• 3 years at supervisory Level Knowledge
• Border Management Authority Act, 2020
• All applicable legislative framework (lets include the possible legislations) Professional Registration or license requirements
• Chartered Institute of Procurement and Supply (CIPS) membership registration added advantage or SAICA 

Other requirements

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.
• Valid driver’s License

Responsibilities/Duties

• Processing placement of orders by ensuring all SCM process were adhere to. Record receiving goods as per the specification. Goods distribution as per the RFP instruction. Manage inventory and stores warehouse of goods. Conduct stocktaking as per approved guidelines. Matching documents and reconciliations. Preparation of payment documentation and ensure payment within 30 days.
• Ensure real time invoicing and record keeping. Travel and booking management oversee. Manage human resources including allocation of resources. Manage audit processes during audits. Preparation for disposal processes. Record Management in accordance with the National Archiving of disposal documentation.
• Ensure that SCM registers (open orders, deviations, irregular expenditure, contract and tender register) are reviewed and submitted to the Senior Manager and Executive Manager timeously. Manage all logistical arrangements ensuring proper quality control, specification compliance, monitoring, and verification deliveries.
• Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework. Produce a monthly and quarterly compliance report for the SCM and Finance on the effectiveness of the Internal controls.
• Ensure through compliance check that accurate and completeness of record-keeping of suppliers: up to date B- BBEE, Tax information and any related information. Provide input into the development of SCM and Finance policies, procedures and processes. Ensure compliance with all statutory or legal requirements.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. Support and provide evidence to all internal and external audit requirements. Maintain quality risk management standards in line with relevant requirements.
• Build and maintain relationships with all BMA officers including Governance Committees for the purposes of expectations management and knowledge sharing. Provide advocacy on matters related to financial accounting activities to make informed decisions.
• Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives. Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit. Create a high-performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.

EMAIL ADRESS : [email protected]