Marketing Assistant at Adams & Adams

Duties and responsibilities

Administration

• Assist Chief Marketing Officer and the marketing team with general administration
• Assist with on-boarding new employees and attorneys
• Coordinate photography of all attorneys within the Firm
• Coordinate business card order process for attorneys and senior management

Monitoring of Budget actuals and Invoicing

• Monitor budget actual spend
• Carry out departmental invoice payment requirements, in line with set process

Supplier Management & Stock Control

• Manage supplier relationships for all print work, gifts and branded marketing collateral
• Investigate and present new corporate gift ideas for Firm use
• Manage and ensure strict stock control of Marketing storeroom
• Maintain branding consistency

Events

• Manage, coordinate and implement internal events used as staff incentives:
• Assist with the coordination of other internal and external events within the firm where required

Partner and Staff Membership

• Monitor membership renewal dates and payments
• Coordinate partners' Fidelity Fund certificate submissions
• Keep abreast of membership body offerings

Bid office

• Assist Tender Manger with administrative tasks when required

Graduate recruitment

• Assist with all marketing aspects around graduate recruitment activities

Requirements

Skills and knowledge

• MS Outlook, Word, Power Point and Excel (Advanced)
• Written and verbal communication skills 
• Organisational and administrative skills
• Ability to work in a fast-paced, multi-task and deadline environment, under immense pressure
• Problem solving
• Attention to detail
• Ability to work independently/self-manage activities, yet collaborate with other team members

Qualification/s

• Matric / Grade 12 
• A relevant tertiary qualification in Marketing
• Relevant in-house marketing experience in a corporate environment (3-5 years)
• Previous work experience within a legal firm will be an added advantage