Office Administrator – Middelburg at Service Solutions

• Mining company is seeking to employ an Office Administrator to join their busy team
• This is a junior role, and would require the candidate to reside in the immediate and surrounding areas

Requirements:

• Minimum – Grade 12
• PC literate
• Own transport daily

Admin experience – exp within mining / fleet / logistics will be an added advantage

• Capture Purchase order documents
• Develop and monitor timesheet register for the all staff
• Perform secretariate duties and transcribe minutes for the daily meeting
• Maintain office supplies and groceries stock levels and get quotes upon request
• Fill in the purchase requisition forms for equipment and machinery to be approved at head office
• Perform Switchboard duties- answer calls and redirect them to the appropriate staff member
• Help drivers fill out manual leave forms
• Maintain and update office filling system.
• Issuing and receiving PPE
• Assist in arranging medical and Induction
• Capture driver loads for invoicing purposes.
• Collection and filling of PODs
• Update the diesel usage spreadsheet(daily diesel recons)
• Provide cost effective quotes for stationery and groceries.
• Assist in creating Purchase Requisitions
• Compile Downtime report
• Create and maintain good working relationships with internal stakeholder
• Greet and welcome customers and external stakeholder at reception
• Participate in planned activities that are appropriate for own department
• Display and encourage teamwork
• Submit feedback reports on driver time and attendance to Operational Manager
• Submit feedback on load invoice data capturing to Operations Manager