Office Administrator (Siyakhaya Construction & Civils) at Mancosa

Job Description

• Siyakhaya Construction & Civils is seeking a professional and highly organised Office Administrator to join our team. The successful candidate will play a key role in ensuring the smooth running of our office operations and supporting project teams.

Key Responsibilities

• Manage daily office operations and administrative functions.
• Manage and maintain filing systems (physical and electronic).
• Prepare and edit correspondence, reports, contracts, and other documents.
• Handle incoming calls, emails, and client enquiries professionally.
• Maintain office supplies inventory and coordinate procurement.
• Assist with HR administration including staff records, leave, and timesheets.
• Process invoices, track payments, and support accounts functions.
• Support project teams with documentation, submittals, and data entry.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain company calendars and ensure deadlines are met.
• Adhere to company policies, health & safety procedures, and confidentiality standards.

Requirements

• 2 to 5 years’ experience as an Office Administrator, preferably in the construction industry.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Knowledge of administration systems and project documentation.
• Ability to work under pressure and meet deadlines.
• Attention to detail and problem-solving abilities.
• Matric required; tertiary qualification in Office Administration or related field is an advantage.
• Valid driver’s licence will be an advantage.

Personal Attributes

• Professional, proactive, and reliable.
• Ability to work independently and as part of a team.
• Discreet and able to handle confidential information.
• Positive attitude and strong work ethic.