Office Manager and Bookkeeper at RecruitMyMom

Role Overview

• This dual-role position is responsible for the smooth day-to-day running of the office while ensuring accurate and compliant financial record-keeping. The role requires strong attention to detail, sound bookkeeping experience, and the ability to manage multiple priorities within a professional financial services environment. This role is ideal for a self-motivated individual who values accuracy, structure, and long-term stability within a specialist financial services environment.

Key Responsibilities
Office Management

• Manage daily office operations, schedules, and appointments
• Order and control office supplies and equipment
• Act as first point of contact for visitors and incoming calls
• Handle emails and general correspondence
• Maintain accurate records, filing systems, and databases
• Coordinate company events and meetings
• Support onboarding of new employees
• Manage staff leave records
• Coordinate property maintenance, repairs, and service providers

Bookkeeping

• Record and track financial transactions (accounts payable and receivable)
• Load and reconcile payments on the banking system
• Perform debtor invoicing, reconciliations, and payment follow-ups
• Maintain fixed asset and insured asset registers, including depreciation schedules
• Prepare VAT calculations and reconciliations
• Process credit card transactions, journals, and staff expense claims
• Maintain accurate financial records
• Assist with year-end audits and external auditors

Requirements

• Proven experience in office management and bookkeeping
• Proficiency in Sage (Sage Cloud advantageous)
• MS Excel
• Switched on, tech savvy and excellent business English skills
• Strong organisational skills and exceptional attention to detail
• Solid understanding of accounting principles
• High level of professionalism, confidentiality, and reliability
• Own transport
• Reside in Southern Suburbs​