Office Manager at DocFox

The Role

DocFox Africa is looking for an experienced Office Manager to join the team. This person will be a core part of the executive leadership team, attending leadership meetings, overseeing our daily administrative operations and ensuring smooth functioning of the office. The ideal candidate will communicate well and the ability to prioritise tasks effectively. The individual coming into this role will need to be able to take ownership of the role, be creative and have the ability to function independently. Other members of the various teams will be available for support/direction, should the need arise. Attention to detail, accuracy and the ability to perform or execute without delay is key for the success of the role.

Responsibilities

• Oversee and manage all administrative tasks and duties within the office, including but not limited to:
• Ordering of office supplies/swag/laptops etc.
• Handling any orders delivered to and from the office
• Travel arrangements and accommodations for required employees travelling
• Coordinate and schedule events, meetings, agendas: internal and external
• Assisting with presentations for the leadership team
• Manage communications with business through different channels
• Arrange meeting room bookings and socials at the office
• Serve as the main point of contact for the entire leadership team
• Greeting and assisting visitors
• Office Facilities Management
• Liaising with service providers and suppliers
• Support HR functions:
• onboarding new employees, welcoming them into the offices
• inviting them onto our employee management system
• Assisting with recruitment processes, if needed.

Requirements

Must Haves

• Bachelor's degree or equivalent
• Minimum 3-5 years experience as an Office Manager
• Professional level verbal and written skills, and ability to communicate across all levels
• Outstanding organisational and time management skills
• Complete discretion and confidentiality
• Po-active approach to problem solving and strong decision-making skills
• Proficient in Microsoft Office and G-Suite applications
• Ability to learn new software applications quickly
• Own transport

Nice to Haves:

• Worked in tech industry or software development industry, especially SaaS
• Knowledge of Notion, Slack, Hubspot, Breezy, and Xero
• Flexibility to work outside of SA office hours, and travel, from time to time