The University of the Free State (UFS) is one of the oldest institutions of higher education in South Africa. It opened its doors in 1904 on the Bloemfontein Campus with a mere six students in the Humanities. Since then, our institution has grown to more than 34 127 students, spread across seven faculties over three campuses. https://www.ufs.ac.za/about-the-...
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Office Manager (Post Level 10/11) (Contract Appointment: 1 Year): Department of Institutional Advancement
Maintain administrative workflow in consultation with the Director and by developing administrative procedures.
Make travel and accommodation arrangements for the Director.
Arrange meetings for the Director, including refreshments and the preparation of venues for meetings.
Maintain digital and physical records for the Director.
Assist with the hosting of Institutional Advancement guests.
Order office supplies and keep track of office inventories.
Serve as liaison with technical support staff for office equipment.
Organise office repair logistics and procurement.
Schedule Institutional Advancement department meetings.
Schedule Development Committee meetings and assists in circulating documents.
Prepare agendas and takes notes at Institutional Advancement department meetings and archives proceedings.
Provide secretariat support for Executive Committee of Convocation meetings.
Identify and communicate administrative challenges.
Resolve administrative workflow issues and assists with Purchase Orders when needed.
Maintain continuity of work operations by documenting and communicating needed actions to the Director.
Support the on-boarding of new Institutional Advancement staff members. For example, by ensuring they have keys, access cards, IT equipment and assisting line-heads in on- boarding of new colleagues through campus introductions, and general support.
Assist with administrative and organisational tasks.
Relay information on cleaning of the IA offices between Facilities Management and Institutional Advancement.
Inherent Job Requirements
Bachelor’s degree or an Advanced diploma/ BTech degree/ Postgraduate certificate on NQF Level 7.
A minimum of two (2) years’ relevant working experience relating to the duties and responsibilities.
Recommendations
Experience working in a Higher Education environment.
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