Officer (Post Level 11) Job ID: 6456 at University of the Free State

Duties and responsibilities:

Client Support 

• Address support and academic personnel queries and escalate difficult queries to line managers.
• Provide training to academic/support staff on policies/processes.

Data Capturing 

• Capture daily journal requests.
• Balance and finalise daily subsystem and routine journals.
• Capture year-end journals for financials.
• Follow up on outstanding journals before the closure of month-end.
• Capture Petty Cash Claims.

Compliance 

• Ensure compliance with internal financial and accounting policies and procedures. This relates to procurement, reimbursement of expenses, travel and subsistence, general entity and account structure, electronic approval setup, journal processes and other relevant financial policies.

Quality Assurance 

• Compilation of exception reports regarding foreign payments and other general ledger queries.
• Generation and follow-up of exception reports on the general ledger, as well as electronic security, to ensure data quality.

Internal Reporting 

• Generate and follow-up on exception reports and internal management reports on the general ledger data.

Process Administration 

• Ensure all Cash advances, Travel Authorisations and expense claims are approved and followed up within agreed turnaround times.

Inherent requirements:

• Bachelor’s degree or Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF Level 7 in Accounting. 
• Minimum of two (2) years’ relevant working experience related to the duties and responsibilities.

Recommendations:

• Experience within the higher education environment.
• Knowledge of university systems, policies and procedures.
• Professional membership to an accountancy body (attach proof).