Operations Administrator: Administration Support (6929) at Komatsu Mining

Entry-level: Requirements:

• Grade 12.
• Diploma with accounting.
• Microsoft (Excel, Word, Outlook & diary scheduling), SAP (Planning & work orders), telephone etiquette & Valid Driver’s License.
• Filing.
• Computer Literacy especially SAP (Open and close Work Orders and create Purchase Orders).
• Switch Board responsibilities. 

YEARS OF EXPERIENCE:

• 1 year

JOB SPECIFICATION:

• Executes job costing & work in progress
• administrates the process for new suppliers/procurement
• Generate work in progress reports & credit note report from system for review
• Prepares labour recovery reports & overtime reports
• Processes customer payments
• Conduct daily cash-up & credit card reconciliation procedures/ authorisation
• Follows-up with debtors/other stakeholders with regards to unallocated debtors & default payments
• Maintains minutes of meetings
• Compiles forecasts of collections for equipment/service and parts
• Provides maintenance planning & service administration support
• Checks integrity of the maintenance planning system and that files are up-to-date and that all source documentation is in place for work orders
• Extracts benchmark maintenance tasks from system(s) and highlights trends and exceptions
• Monitor & control petty cash/supplier payments
• Provides sales & product support administration
• Performs general office administration

Job Responsibilities

• Job Costing & Work In Progress Administration
• General Administration
• Maintenance Planning /Service Administrative Support
• Reception & Switchboard
• Sales & Product Support Administration
• Lower Operations SHE