Payroll Administrator - Edenvale at Signature Cosmetics

Responsibilities 

• Co-ordinate allocated payroll processes in a timeous and accurate manner
• Process 25th and 31st South Africa and non-South African payrolls
• Ensure all employees are paid accurately as per contract type and payment dates
• Process all changes to payroll, including but not limited to transfers, promotions, salary increases, terminations, garnishee orders, overtime, commissions, bonuses, and incentives payable
• Calculate payable hours, including but not limited to overtime, commissions, overtime, bonuses, retrenchment packages etc.
• Raise any queries or concerns regarding submitted payroll information with the relevant line manager
• Respond to any errors in payroll by reviewing processes and where necessary obtaining authorisation for manual payments
• Ensure all payroll records are accurately filed
• Provide and process monthly payroll reports, cheque requisitions, journals and reconciliations including Skills development Levies, UIF, PAYE returns and payments
• Process, capture and upload all new permanent, contracted, and casual employee contracts and related documentation
• Create an employee record for all new employees and capture newly hired employee details onto the payroll system as per standard requirements
• Ensure all relevant and available fields are completed for each new employee loaded onto the system
• Maintain accurate records of contracts and deduction requirements including but not limited to contract start and end dates, loan repayments and work permits
• Maintain employee records including the scanning of all documents received and update required changes
• Complete, verify and process benefit forms and related documentation
• Track and report on employee contract related matters including contract end dates, retirement dates, excessive use of sick leave, excessive overtime, annual leave balances, etc
• Provide the required training to new employees on the payroll system and Employee Self Service
• Provide and respond timeously to requests for information and employee queries on payroll, assess to system, benefits, leave, SARS, and relevant policies
• Prepare cheque requisitions and load payments as and when required
• Prepare all UIF documentation in support of terminations, maternity leave, disability applications etc.
• Prepare all required records and documentation for audits
• Provide required documents, namely payslips and contracts, for Department of Labour visits as and when requested
• Ensure accuracy of data captured and perform data integrity exercises as per agreed timelines
• Ensure compliance with all related laws and regulations including but not limited to minimum rates, taxation, and benefit administration
• Liaise with service provider to address any system concerns or queries
• Identify and make recommendations on improvements to current payroll processes
• Respond to employee queries timeously and where required source the required information requested

Requirements 

• Grade 12 or equivalent qualification required
• Qualification in Human Resources, Administration, or similar qualification an advantage
• Minimum of one years experience with a payroll system is required
• Experience working with HR systems is required
• Experience working with confidential and sensitive information is required
• Experience working with and maintaining an accurate filing system is required