Payroll Coordinator (12 Month FTC) at DigiOutsource

What you’ll be doing

As part of your role, your responsibilities will include:

Payroll Processing

• Prepare and process payroll for all employees in Payspace and Workday, this includes salaries, hourly wages, overtime, bonuses, and any other remuneration.
• Ensure payroll is processed accurately and on time in accordance with company schedules.
• Calculate and apply deductions for taxes, benefits, garnishments, etc.

Payroll Reconciliations

• Prepare and post salary journals and leave provisions.
• Perform monthly General Ledger and salary control account reconciliations in preparation for year end audits. Prepare annual and bi-annual statutory payroll reconciliations.

Reporting

• Ensure timely and accurate completion of the following reports: Overtime reports, Employee Benefits Reports, Month-end Costing Reports, Payroll Register,Company Variance Report,Net Pay Listing, Payroll Reconciliation, Headcount Report.

Tax Compliance

• Ensure compliance with applicable labor laws for all calculation and payroll taxes.
• Prepare and submit periodic tax filings, such as quarterly and annual returns.

Benefits Administration

• Administer employee benefits such as health insurance, retirement plans, and other deductions.
• Ensure correct deduction of employee contributions to benefits programs.

Employee Inquiries

• Respond to employee inquiries regarding payroll discrepancies, deductions, and other payroll related issues.
• Provide excellent customer service and support to employees by resolving payroll concerns in a timely manner.

Audit

• Assist in audits by providing the necessary documentation and responding to audit inquiries.
• Handle sensitive payroll data with discretion and confidentiality, following all data protection regulations.
• Liaison with HR and Finance Teams
• Collaborate with HR on employee-related payroll matters such as new hires, terminations, salary adjustments, and benefits.
• Work closely with the finance department to ensure payroll costs are accurately allocated.
• This job description is not intended to be an exhaustive list of responsibilities.
• The job holder may be required to complete any other reasonable duties in order to achieve business objectives.

Essential skills you’ll bring to the table

The necessary skills that we require for this role include:

• Strong knowledge of payroll systems, processes and experience on PaySpace
• Strong verbal and written communication skills, with the ability to convey complex ideas clearly and effectively
• Experience working collaboratively in cross-functional teams, with a focus on achieving shared goals
• Expertise in managing multiple projects simultaneously, with a track record of delivering on time and within scope
• Exceptional attention to detail, ensuring high standards of quality in all outputs
• Ability to adapt quickly to changing environments and priorities, maintaining effectiveness in dynamic situations
• Knowledge of relevant labour legislation affecting HR administration
• Payroll qualification and/or a diploma in accounting, business administration, or a related field
• Knowledge of remuneration practices, compliance, and optimal salary structuring
• Minimum 2 years’ experience in a similar role
• Proficient in Advanced Microsoft Excel
• Ability to handle confidential information with professionalism and discretion

Desirable skills you’ve got up your sleeve

• It would be great if you also have some of the following skills:
• Experience in Microsoft Dynamics NAV/Business Central
• Experience in processing Payroll in foreign currencies