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  • Posted: May 13, 2022
    Deadline: Not specified
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  • Santam Limited is the largest short-term insurer in South Africa, with a market share in excess of 22%, providing short-term insurance products through broker networks and direct sales channels. The company was established in 1918 and offers personal, commercial, and corporate insurance solutions. Santam is a subsidiary of Sanlam Limited and has been listed ...
    Read more about this company

     

    Personal Assistant

    Key Responsibilities

    Executive Support

    • Assist the CEO with daily administrative duties and complete a broad variety of administrative tasks that include managing an active calendar of appointments.
    • Complete credit card expense reports for the executives;
    • Arrange complex and detailed travel plans for the executives, including visas, itineraries,as well as agendas and documents for off-site meetings.
    • Communicate with the staff on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally.
    • Draft reports, letters, and proposals; prepare and coordinate oral and written communication with CEO.
    • Plan/organise and schedule events such as meetings, business luncheons, or client dinners.
    • Support CEO in his external commitments.

    Board Support and Liaison

    • Serve as the CEO’s administrative liaison to the Board of Directors and manage Board activities, which include:
    • coordinating quarterly Board meetings and lunch;
    • compiling and distributing Board meeting packs
    • preparing Board minutes and distributing them timeously.

    Management Liaison

    • Coordinate Executive, Management, Finance, and other Committee meetings, maintain confidential files and contact information; co-ordinate conferences and committees both on and off-site to support the CEO’s agenda.
    • Schedule and attend MANCO meetings.
    • Assist in preparing the agenda of MANCO and/or EXCO meetings.
    • Prepare minutes of these meetings, distribute them timeously and follow up on assigned action items.
    • Manage executives’ schedules and acts as liaison for executive team.

    Secondary Responsibilities

    • Perform other duties as assigned.
    • If required, assist event co-ordinator in planning company events, meetings and employee team building activities or special projects.
    • Handle sensitive information in a confidential manner.

    Qualifications And Experience

    • PA diploma or certification would be considered an advantage
    • 5 years proven work experience as a Personal Assistant
    • Knowledge of office management systems and procedures
    • MS Office and English proficiency
    • Outstanding organisational and time management skills
    • Up to date with latest office gadgets and applications
    • Ability to multitask and prioritise daily workload
    • Excellent verbal and written communications skills
    • Discretion and confidentiality

    Personal Qualities

    • Well groomed, presentable and professional
    • Bilingual
    • Confident and assertive
    • Ability to handle pressure
    • Eloquent / articulate

    Method of Application

    Interested and qualified? Go to Santam Insurance on careers.sanlamcloud.co.za to apply

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