Personal Assistant: SHEPS & Contractor Management at Anglo American

Job Description:

As Personal Assistant SHEPS & Contractor Managementyou will provide services as required and your responsibilities will include but not limited to:

Health and Safety Practices

• Adhere to all health and safety practices and requirements.
• Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
• Active participation in SLAMs, HPHs, relevant Risk Assessments and close-out of all Safety Actions.

Performance and Delivery

Logistics Management:

• Arrange travel, visas, and accommodation for the SHEPS department by consulting with travel agents and relevant parties.
• Organise and coordinate all visits of Consultants, stakeholders and DMPR for the department according to procedures.
• Compile, coordinate, and monitor the departmental calendars.
• Book meeting rooms, catering, and equipment.

General Office Administration:

• Perform effective and efficient general office administration such as diary management and order processing, thus contributing to achieving the team objectives.
• Order stationery and other consumables for the Department.
• Take minutes for HOD’s meetings.
• Assist team members with time-related activities.
• Responsible for all ad-hoc administrative activities.

Financial Management:

• Process Requisitions & SAP orders.
• Reconcile general and travel expenses in line with company policy.
• Log invoices received and submitted to accounts for payment.
• Perform expense reconciliation and invoice administration.

Document Control:

• Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
• File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
• Distribute relevant documents to appropriate internal and external stakeholders (memos, DMR reports, legislative information, etc.).
• Perform a background search for documents necessary for ad hoc and formal inquiries (WIs, one-pagers, memos, etc.) and present them to the SHEPS management team.

Monthly Reporting:

• Compile various monthly reports to provide feedback to relevant stakeholders (where applicable).
• This role is in the SHEPS & Contractor Management (SHEPS & CM) at a Band 9/A3 level reporting to the Manager SHEPS & Contractor Management.

Qualifications:

• Grade 12 / N3
• Secretarial Certificate or relevant on NQF4
• SA Drivers Licence

Experience

• Possess 3-5 years of experience in personal assistance and office administration, demonstrating advanced organisational and administrative knowledge.
• Good comprehension of MS Office, SAP and Excel.
• Proficient in organisational tools and techniques, able to maintain effective workflows.
• Knowledge of data analysis and prioritisation, with the ability to make informed decisions based on metrics.
• Knowledge of professional service and client support, deep understanding of their needs and requirements.
• Experienced working collaboratively with teams, focusing on knowledge sharing and cross-functional assistance.

Closing Date:

• 05 August, 2025