Personal Assistant to General Manager at Fidelity Services Group

Key Responsibilities:

Administrative & Executive Support

• Calendar & Schedule Management: Organize and maintain schedules, arrange meetings, and manage travel itineraries.
• Meeting Coordination: Prepare agendas, take meeting minutes, and ensure follow-ups on action points.
• Email & Communication Management: Draft, review, and manage professional correspondence, ensuring clarity and efficiency.
• Task & Project Coordination: Track deadlines, assist in managing projects, and coordinate cross-functional activities.

Creative & Design Tasks

• Presentation Development: Create visually compelling PowerPoint presentations that effectively communicate key ideas.
• Graphic Design Support: Develop graphics, marketing materials, and internal documents using Adobe Suite, Canva, and other tools.
• Document & Report Formatting: Ensure all reports, proposals, and documents align with branding and presentation standards.

Technology & Digital Competence

• Software Proficiency: Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Adobe Suite, Canva, and other relevant tools.
• Data Management: Maintain organized digital files, track key business data, and assist with report generation.
• Tech Support Coordination: Liaise with IT teams for troubleshooting and ensure smooth digital workflow.

Communication & Coordination

• Verbal & Written Communication: Maintain professionalism in all interactions, ensuring clear and effective messaging.
• Stakeholder Engagement: Communicate with internal teams, clients, and external partners with a high level of discretion.
• Follow-Up & Execution: Ensure assigned tasks and directives are executed within deadlines.

Office & Logistics Management

• Resource Planning: Ensure the office runs efficiently by coordinating supplies and arranging logistics for key meetings or events.
• Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and integrity.

Key Requirements:

Education & Experience:

• A background in graphic design, business administration, or a related field.
• Minimum of 3-5 years of experience in a similar role, preferably in a fast-paced corporate environment.
• Technical Skills:
• Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign).
• Advanced skills in Microsoft PowerPoint, Excel, and Word.
• Strong working knowledge of Canva and other design tools.
• Comfortable with CRM and project management software.
• Soft Skills:
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High attention to detail and a problem-solving mindset.
• Ability to work independently and handle high-pressure situations