Procurement Manager at Belgotex Floors

PURPOSE

• To manage the procurement processes of materials, goods, and outsourced services to lower procurement spend, meet or exceed the Belgotex quality standards and requirements, improve service delivery and positively impact the BBBEE scorecard.

SPAN OF CONTROL

This role is responsible for the following procurement processes: 

• Requisition and purchase order processes
• Supplier selection and management
• Contracts and SLA management

Procurement – Deep Focus
Supplier Selection and Onboarding

• Collaborate with key stakeholders across the business to understand their procurement requirements and compile procurement specifications.
• Facilitate appointment of suppliers by implementing supplier selection processes using agreed supplier criteria and procedures and utilizing tools such as RFP’s, RFQ’s, and RFI’s.
• Negotiate and establish pricing agreements and contracts for contracted services and frequently used products to ensure maximum value for money on behalf of Belgotex.
• Negotiate the terms and conditions of service and contracts and the relevant Service Level Agreement (SLA), as well as documenting and agreeing on any changes by both the parties.
• Ensure selected suppliers conform to required legislative and other compliance criteria as required based on service or product offering.
• Drive and ensure all BBBEE Enterprise development criteria are met so that BBBEE targets and related points are achieved.

Purchasing Management

• Oversee and monitor the procurement processes for products and services operating within Belgotex to ensure compliance with the Procurement Policy.
• Evaluate and update the requisition approval process to ensure the timeous delivery of procurement services to the business.
• Ensure all purchase transactions are processed correctly on the relevant Belgotex systems and that approval limits and steps are in place.
• Monitor purchase order book proactively to manage open orders, orders stuck in approval or draft state, and other potential spend exposure the business faces.
• Maintain accurate master data and transactional data in Belgotex systems to support effective analysis and data interrogation.
• Regularly review non-contracted product and services purchases to identify opportunities for standardization, more efficient terms, and cost reduction.

Contract Management

• Be accountable for all procurement contracts signed on behalf of Belgotex by managing the contract lifecycle to increase commercial compliance and improve contractual governance, strengthening supplier accountability and increasing the bottom-line.
• Evaluate and monitor the performance of suppliers based on their ability to supply product in accordance with the agreed requisition or contract and Belgotex requirements.

Procurement Strategy - Curiosity

• Develop and update quarterly a Procurement Strategy that outlines the key focus areas of the function for the current financial year, and longer-term considerations.
• Stay abreast and relevant of current industry best practices to ensure processes are aligned to industry trends, legislative requirement, and strategic business goals to ensure sustainability of Belgotex.

Reporting and Documentation

• Report against agreed goals, KPIs and financial metrics to reflect the department’s performance and expenditure.
• Ensure that all processes are documented to Belgotex standard.
• Ensure team members follow the most up to date SOPs and transactional documentation to ensure consistency of process.
• Develop and implement continuous improvement processes to improve output, reduce variability and manage operational constraints.

Financial Management

• Develop and update the financial budget for the function on an annual and quarterly basis.
• Control expenditure against budget.
• Authorise expenditure and ensure adherence to Procurement policies.
• Continuously seek financial optimisation opportunities and demonstrate an Entrepreneurial outlook.
• Analyse monthly financial performance, with corrective actions and commentary to support over and under spend.

Safety, Health, Environment – We Tread Softy

• Direct activities that ensure compliance with applicable safety, health and environment legislation and audit requirements.
• Ensure housekeeping is kept to 5S standards.

People Management – Better Together

• Proactively manages performance and team dynamics to ensure that a fair, professional, and high-performance environment, aligned to the company values is maintained. 
• Develop individual and organisation capabilities to build bench strength while delivering results now and in the future.
• Select, train, coach, develop, motivate, and measure the work performance of individuals within the department to encourage accountability and promote employee engagement.
• Manage employees in a manner that maintains a healthy Industrial Relations climate exemplifies the Belgotex values and ensures a fair, productive climate that is engaging.
• Ensure that all employees are conversant/compliant with relevant business information, policies, processes, and procedures.

Requirements
QUALIFICATIONS & REQUIREMENTS

• Grade 12 / Matric with a pass mark for math’s/literacy and English.
• Valid Driver’s License is essential.
• Bachelors/Honors degree in procurement management or 3-5 years relevant procurement experience in a similar role within a relevant industry.
• PowerBI development experience is advantageous.

The following are essential:

• Proficiency within the Microsoft office suite (Teams, Outlook, Excel, Powerpoint, Word.
• Transactional working experience on ERP systems such as MS Dynamics 365 or similar.
• Previous experience managing a procurement system.
• Previous experience negotiating and managing contracts.
• Previous experience managing direct reports.

COMPETENCIES: LEADER OF PEOPLE AND PROCESS

• Guiding Team Success - Using appropriate methods and a flexible interpersonal style to build, motivate, and guide a cohesive team to complete team goals.
• Emotional Intelligence Essentials - Establishing and sustaining trusting relationships by accurately perceiving and interpreting own and others’ emotions and behaviour; leveraging insights to effectively manage own responses so that one’s behaviour matches one’s values and delivers intended results.
• Execution - Ensuring others contribute to organizations strategies by focusing them on the most critical priorities, measuring progress and ensuring accountability against those metrics.
• Creating a culture of trust - Fostering a work environment that encourages people to act with integrity and treat each other and their ideas with respect; creating and protecting a high-trust environment by setting an example, advocating for others in the face of challenges, removing barriers to trust and rewarding others for demonstrating behaviours that cultivate trust.
• Continuous Improvement - Originating action to improve existing conditions and processes, identifying improvement opportunities’ generating ideas and implementing solutions.
• Operational Decision Making - Securing and comparing information from multiple sources to identify business issues, committing to an action after weighing alterative solutions against important decision criteria.
• Safety Leadership - Actively protecting others’ well-being ensuring compliance with safe operating procedures and inspiring others’ commitment to create and maintain a safe working environment.
• Hyper-collaboration - Activating and leveraging relationships within and across a diverse community of internal and external work groups, stakeholders, and customers; reaches out to partner with those who can provide the information, ideas, expertise, and or influence needed to understand work issues and take rapid action to achieve shared goals that transcend functional, cultural, customer, or geographic silos.
• Technical Professional Knowledge and Skills - Having achieved a satisfactory level of technical, functional, and or professional skills or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise; leveraging expert knowledge to accomplish results.
• Continuous Learning - Actively identifying news areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• Curiosity in Action - Actively seeking new experiences to broaden perspectives and understand the digital world in all its complexity; experimenting with technology to find diverse ways to solve problems and seize opportunities that will magnify business impact.