Professional Assistant - Executive at Discovery Limited

Key Purpose

• To provide administrative support and executive professional assistant duties to the Discovery Connect Chief Executive Officer (CEO).
• Areas of responsibility may include but not limited to
• To support the CEO and manage administrative elements related to the Exco role. This will include assisting with document preparation, control and management, financial & office administration and assisting with internal and external enquiries/requests.
• To manage the CEO’s office by effectively coordinating and organising meetings, including notification to prospective attendees, set-up, pre- and post-meeting correspondence, meeting minutes and records, and any required follow up needed thus ensuring the CEO remains sufficiently accessible, while keeping him/her on track with their daily objectives.
• To adhere to and execute on all knowledge management, reporting, quality assurance, stakeholder liaison, communication and meeting management standards and activities in order to support functional effectiveness, to ensure compliance with regulatory and good practice requirements.
• To effectively monitor work to ensure compliance with established methods, guidelines, standards and procedures by organising and storing both electronic and hard-copy information and records and implement record retention policies and procedure thus ensuring the effective management of a knowledge database.
• To manage and coordinate travel, function, event and related administration for the CEO and were necessary the Discovery Connect wider team, collaborating with other PA’s in the department.
• To develop, care and build relationships with the relevant CEO’s key stakeholders, direct reports and wider team, in consideration of the role played by the Chief Executive Officer on Discovery Connect related matters within the organisation and to represent the Discovery Connect brand externally and internally by association with this office.

Personal Attributes and Skills

• Strong people skills.
• Knowledge of modern methods of office administration and project management/administration.
• Extensive knowledge of business correspondence formatting as well as knowledge of proper English usage, spelling, grammar and punctuation.
• Advanced knowledge of MS Office (Excel, Word, PowerPoint, and Outlook).
• Knowledge of principles and processes for providing stakeholder and personal services.
• Interpersonal skills - ability to build relationships with people from all different backgrounds and at different job levels.
• Maintaining high ethical standards, integrity and confidentiality.
• Effective time management.
• Team leadership orientation with a strong ability to be a self-starter and deliver through others.
• Own transport .

Education and Experience

Essential:

• Matric or Diploma/Degree in Administration
• 10 years' of progressively responsible secretarial and administrative work
• 3+ years' providing support to senior and/or executive level management