Project Administrator: Western Cape at W&RSETA

The role of this position is to:

• Provide sound, effective and efficient administration services to the Province that will enable easy accessibility, accuracy and comprehensiveness of information and up-to-date records.

Key Performance Areas will include but not limited to the following:

• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information
• Check all submissions and contracts for accuracy and completeness against set standards and checklists
• Compile claims ensuring accuracy and compliance with contractual agreements and standard process and procedures
• Ensure well organized filing system is implemented for all areas of the operations
• Prepare documentation for external moderation ensuring compliance to policies and procedures
• Keep Senior Project Specialist and Provincial Manager informed of the progress and status performance
• Prepare various reports ensuring quality delivery within specified deadlines
• Keep track of WSP submissions on the system and keep project team informed of progress
• Accurate and efficient capturing of Leaner Information on the system ensuring optimal attention to detail at all times
• Provide support to stakeholders on the completion and submission of WSP/ART/PIVOTAL documentation
• Assist with resolving stakeholders’ queries ensuring projects specialist are informed and updated on a continuous basis
• Adherence to W&RSETA policies, procedures, PFMA and relevant legislation
• Assist with preparations for the internal and external audits
• Maintain a close working relationship between team members to optimally support GS performance and deliver on stakeholder needs and requirements
• Adhere to sound corporate Governance in all aspects of the GS SETA’s operations ensuring the integrity of SETA operations
• Ensure all behaviours and conduct are aligned with the SETA values
• Effective, professional communication and dialogue with all stakeholders
• Effectively plan, coordinate, manage and execute ad hoc projects

Minimum Qualifications and Experience

• Matric with National Diploma in Public Administration/Management
• 2-3 years’ experience in Administration
• Sound knowledge and understanding of Administration