Project and Administrative Assistant (Bellville) at Sanlam Group

What will you do?

The Project & Administrative Assistant overall purpose is to provide the Business Solutions team with all administrative functions as well as coordinate and support with overall team projects and related functions. The position requires adept organizational skills, resourcefulness, and the ability to handle a multitude of tasks simultaneously under often high-pressure situations.

What will make you successful in this role?

• Organising of conferences, presentations, functions, and meetings by arranging for invites venues, travel, accommodation, refreshments etc.
• Responsible for minute taking at Manco and other critical team meetings
• Office administration
• Diary management
• General support to senior management team as requested (e.g. capturing of data, project information, etc.)
• SAP Financial support
• Manage invoicing and collection of accounts (accounts receivable)
• Team Adhoc orders – stationery coffee, sugar, calendars etc
• Support with coordinating projects
• Complete SRS processes
• Logging of PPO’s
• Maintain and manage task lists by pro-actively managing outstanding activities

Qualification and experience

• Grade 12 or equivalent qualification
• A relevant business-related Diploma or Degree
• 3-5 years related administrative and support experience, ideally within a project or business change and support environment
• Understanding of and experience in a project or business solutions environment
• Experience within Distribution environment will be advantageous
• Experience working with Sanlam internal systems such as SRS, PPO, SAP Financials, etc. will be advantageous

Knowledge and skills

• MS Office (Excel, Word, PowerPoint) and MS Teams
• Knowledge of financial administration processes and tools
• Working knowledge of related project tools will be advantageous
• Meeting protocol, e-communications, and telephone etiquette
• Minute taking
• Time Management

Personal attributes

• Planning and organising
• Action orientated
• Continuous learning
• Optimises work processes
• Flexibility and Adaptability
• Collaborates
• Customer Focus 
• Communicates effectively