Project Management Assistant at The South African National Roads Agency (SANRAL)

MINIMUM REQUIREMENT

•  A Bachelor of Project Management / Office Administration or equivalent relevant qualification.
•  3 years experience construction projects administration
•  Good command of English.
•  Works well under pressure.
•  Ability to remain calm in volatile situations.

POSITION OBJECTIVE

• To provide professional project administrative support across multiple projects to a centralized Project Team whilst developing and maintaining excellent working relationships with all SANRAL stakeholders to ensure required business results. 

ADVANTAGEOUS

•  A postgraduate qualification in Project Management/ Office Administration or equivalent relevant qualification.
•  A valid driver license
•  Ability to manage stakeholders from diverse backgrounds.
•  Multilingual in any two vernacular languages.

 
KEY RESPONSIBILITIES

•  Capturing the applications received towards establishment of the N2 and N3 program database.
•  Providing required administration support on the daily and monthly reporting updates pertaining to the N2 and N3 upgrade.
•  Scheduling and managing weekly/monthly progress meetings for the 10 and 14 packages on this N2/N3 Program (Providing oversight on program diary)
•  Taking minutes at progress meetings and keeping record of such minutes.
•  Scheduling Project Liaison Committee meetings and providing required administration support such as coordinating committee meeting attendance/securing meeting venues, etc
•  Keeping record of each construction contract progress and record of issues pertaining to each construction package
•  Providing all other administration duties required on the N2 and N3 upgrade program
•  Provide limited technical input on projects when the project manager is not available;
•  Coordinating logistics for project meetings;
•  Attend to public queries;
•  Ensure continuous professionalism with staff and stakeholders;
•  Cultivate and maintain good working relationships with key stakeholders, 
•  Updating internal and AG audit checklists to ensure project is audit ready;
•  Circulation of design reports and draft tender documents to project managers and regional specialists, capturing of comments and filing of the final reports/documents.
•   Accurate and proficient uploading of documents and drawings to EDMS from project inception to close-out 
•  Maintain relevant databases for project related information including milestones and expenditure, e.g. updating spreadsheets for contract details, claims, variance reporting.
•  Ensure correct profiling of documents on EDMS;
•  Ensure proper filing of all memos and correspondence in project file