Receptionist and Site Administrator at RCL Foods

Job Description    

• At RCL FOODS we see and do things differently. We grow what matters!
• We at SIQALO FOODS subsidiary of RCL FOODS are in search for a  Receptionist and Site Administrator to join our FOODS DIVISION. The purpose of this role is to performs all administrative and secretarial functions required by the Boksburg site. Provides an administrative support service to the leadership team at the Boksburg site.
• People living with disability are strongly encouraged to apply.

Minimum Requirements    

• Secretarial Diploma or any related qualification
• 2 years secretarial and administrative experience 
• SAP Knowledge and proficiency in microsoft Excel

Duties & Responsibilities    

• Performs administrator duties and attends to routine and specific matters of a business for the site leadership team
• Manages the calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations and coordinating logistic requirements for visitors.
• Arranges detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Maintains office environment and equipment, coordinating maintenance and repairs
• Overseeing office services (Cleaners, handymen)
• Arranges the receiving and distribution of mail and courier requirements
• Assist with ordering of stationery
• Recording and maintaining office expenses
• Coordinating internal and external events
• Taking and ensuring messages are passed to the appropriate staff member in time
• Managing meeting room availability
• Receiving, sorting, distributing and dispatching daily mail
• Sign for deliveries and ensure packages are distributed accordingly
• Monitor access to the premises, ensuring that only authorized personnel and visitors enter the building
• Arrange catering for all site meetings/events as required
• Control visitor PPE
• Create workflows / raise POs for monthly and ad hoc general site services/goods
• Attend to payment queries loaded on SharePoint as they are created
• Compile accruals for each month at financial month-end
• Create expense claims for executives/leadership team as required
• Assist IT which ordering of laptops, PCs and sim cards etc