Receptionist Facilities-Co-Ordinator at The Talent Expert

Is this you?

• You’re someone who thrives on ensuring everything runs smoothly and efficiently. With at least 3 years’ experience in a Reception/ Facilities role, you bring a high level of professionalism, organisation, and attention to detail. You’re known for your problem-solving abilities, exceptional communication skills, and your knack for making people feel welcome. You’re proactive, reliable, and able to take initiative in a fast-paced environment, maintaining confidentiality while juggling multiple priorities.

What you’ll be doing (and why you’ll enjoy it)

• In this role, roughly 85% of your time will be dedicated to the reception desk, where you will be the first point of contact for both internal and external clients. You’ll handle a variety of tasks, from managing a large switchboard and greeting visitors to maintaining the reception area and booking meeting rooms.
• You’ll also assist with office administration, ensuring that all reports, travel arrangements, and financial reconciliations are handled smoothly.
• Working closely with the Facilities Manager, you’ll also be responsible for vendor management, monitoring asset control, and contributing to health and safety management. You’ll be required to run some errands so you’ll need your own transport. You’ll enjoy being part of a dynamic team that supports the company’s smooth operation, always ensuring that the environment is professional and welcoming.

Where you’ll be doing it

• Our client is a global financial services firm with a strong reputation for excellence and innovation.
• Operating across multiple countries, they provide a range of services including investment management and technology solutions. The company fosters a collaborative, forward-thinking culture where employees are encouraged to contribute ideas and grow professionally.
• They have beautiful, corporate offices in Steenberg and Westlake, you will go between these two offices.
• They are a company that is invested in their staff and their well-being, and their staff are high performers that are passionate about their business. They foster a healthy, happy culture that is driven by quality and customer service.
• This is a Monday to Friday, 8am to 5pm in office.

What you’ll need

• You will need a minimum of 3 years’ experience in a similar position, with exposure to both reception/front office and facilities management.
• A matric qualification is required, and a diploma or degree in facilities management or finance would be a plus.
• You should be proficient in MS Office, particularly Excel, and demonstrate strong organisational and communication skills.
• Your ability to work independently, handle multiple tasks, and maintain confidentiality will be key in this role.
• Your own car and driver’s license is non-negotiable. We’re looking for a 1st December starter.

What you’ll get

• This is your chance to join a prestigious financial services firm in a dynamic work environment. There is a basic salary and your package includes medical aid and provident fund. There are other benefits on top of your cost to company such as life cover, severe illness, income continuation, global education protector and Gap cover etc. You’ll play a key role in ensuring the business runs efficiently, and your attention to detail and professionalism will be highly valued.