Receptionist/Personal Assistant to Executive Head (Ormonde Secondary) at Nova Pioneer

ABOUT THE ROLE

As Receptionist/PA to the Executive Head at Ormonde Secondary, you will do the following:

• Live the Nova Pioneer Culture
• Receive parents, students and other visitors with a smile and make them feel welcome and at ease.
• Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
• Make and receive phone calls on the school’s telephone lines
• Schedule meetings for the Executive Head
• Facilitate the Public Relations function of the front office for both internal and external stakeholders
• Prepare documents ahead of internal and external meetings as directed by the Executive Head (photocopying, binding, filing etc.)
• Prepare documents for internal display on pin-boards or noticeboards
• Respond to routine correspondences and send out scheduled communications
• Keep track of the pupils’ attendance registers and any confidential documents on behalf of the Executive Head
• Manage petty cash

About You

Skills and qualifications required:

• You have a minimum of 2 years of experience in front office management and/or as a personal assistant
• You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
• You are a great communicator in person and on the phone - you love interacting with people and bring joy to every interaction
• You demonstrate capacity to analyze complex situations and solve problems
• You have a flexible and able to respond quickly to changing priorities
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
• You ideally have a Diploma or Degree in Office Administration
• You are comfortable using the Google software suite (Google Calendar, Docs, Sheets, Gmail, etc.) as well as Microsoft Office (Word, Excel, PowerPoint)