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Registry Clerk - (Three Years Contract/ Linked to the Political Term of Office) at Gauteng Department of Co-Operative Governance and Traditional Affairs
The mission of the Gauteng Department of Co-operative Governance and Traditional Affairs is to coordinate the effective functioning of local government, promote integrated development planning, and deepen participatory democracy in order to accelerate service delivery.
The Department has adopted a set of values that are informed by the Batho Pele (People Fi...
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Registry Clerk - (Three Years Contract/ Linked to the Political Term of Office)
Coupled with a minimum of 1-2 years exprinece in registry.
Duties :
Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Opening and closing files according to record classification system. Filing/storage, tracing (electronically and manually) and retrieval of documents and files.
Complete index cards for all files. Open and maintain franking machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on posts to ensure no private post is included. Lock post in postbag for messengers to deliver to post office. Open and maintain remittance register.
Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number of letters franked. Keep daily record of amount of letters franked.
Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor and Keep records for archived documents.
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