Secretary II at Adams & Adams

Duties and responsibilities

• Understanding and gaining in-depth knowledge of clients’ billing procedures and requirements.
• Capturing fees for work done on a daily basis.
• Attending to large volumes of invoicing on files regularly and within tight timelines.
• Capturing of vendor invoices timeously on CMS.
• Attending to the resolution of invoice queries.
• Attending to dicta and copy typing.
• Assisting the Associates and Partners in practice administration, including opening files, filing and saving documents to Netdocs and updating deadlines and diary dates on Patricia and MS Teams.
• Bringing urgent matters to the attention of the attorney dealing with the matter.
• Dealing with matters promptly and efficiently and ensuring that all urgent tasks are completed on time.
• Understanding all areas of practice and office procedures.

Skills and knowledge

• A methodical, meticulous person
• Proficient in English
• Good grammar and diction
• Computer literate, including Microsoft WORD and EXCEL and use of the Internet.
• Typing speed of at least 50 words per minute (with 95% accuracy)
• Ability to work independently, under pressure and to use own initiative.
• Ability to prioritise
• Good organisational skills
• Good people skills are essential.

Qualification/s

• Matric
• Secretarial Diploma / Certificate (preferably legal)
• Computer literacy
• 3 to 4 years secretarial experience (preferably legal)