Secretary at RPO Recruitment

Responsibilities:

• Screen telephone calls and manage correspondence.
• Schedule appointments and coordinate meetings with Clients, Directors, and Project Managers.
• Prepare and organize meeting documents, including agendas and minutes.
• Type letters, minutes of meetings, memorandums, fee accounts, and various types of documents.
• Draft and submit tender documents and schedules of quantities.
• Evaluate and submit tenders as required.
• Arrange travel bookings, including flights and car hire (both national and international).
• Communicate effectively with various individuals and departments.
• Perform other ad hoc secretarial duties across multiple departments as required.
• Relieve the switchboard when necessary.

Requirements:

• Diploma in Secretarial Duties (Alternatively, years of experience and strong references will be considered in the absence of formal qualifications).
• Minimum of 5 years secretarial experience in a busy office environment.
• Well-spoken with strong written and verbal communication skills.
• High accuracy and attention to detail, including close checking and monitoring of all work.
• Ability to contribute positively as part of a team.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).