Senior Administrative Officer – REF: JW392EX/2024 at Johannesburg Water

KEY RESPONSIBILITIES: 

• Ensure that all correspondence relating to contracts are correctly filed and kept safe. Audit all files on a monthly basis to ensure correctness. Archive all completed project files and documents annually. Ensure that all procedures and policies are followed on a daily basis. Manage the flow of payment certificates for all contractors and consultants. Review and correct workflow on SAP system when errors occur. Ensure that works Requests received from various departments are recorded and issued to the relevant section for action on a daily basis.
• Ensure that requests received for Movable Assets are submitted to the Divisional Manager for approval. Check quotations and create requisitions on SAP system on a daily basis, then request orders from SCMU. Forward orders to the requesting department. Consolidate information on the progress of projects and compile the SOP2 report for submission to EXCO on a quarterly basis.
• Compile a report on a monthly basis reflecting expenditure on Movable Assets to the Divisional Manager and relevant departments. Manage and control sub-ordinates performance. Assist the Divisional Manager with all administrative duties on a daily basis. Compile reports required by the Divisional Manager as and when required relating to project payments and information.

JOB REQUIREMENTS

Essential qualifications and experience:

• National Diploma in Administration or Office Management (NQF 6)
• 4 years’ experience in an office environment with relevant filing and administration experience in a similar or comparable role.
• Sound Information and Documentation management principles
• Basic financial administration principles.
• People management experience.
• MS Office Packages and SAP experience essential.