Senior Administrative Officer: Supply Chain Management (Logis Support- Development and Implementation Project of Inventory/Consumables) (3-year contract) at Western Cape Department of Health and Wellness

Minimum Educational Qualification:

• An appropriate three-year National Diploma/Degree.

Experience:

• Appropriate experience in Supply Chain Management system LOGIS with main focus on inventory/consumables and warehousing experience. Appropriate LOGIS experience.

Competencies (Knowledge/Skills):

• Computer Literacy particularly in Word and Excel. Data analysis and reporting Organising Skills. Knowledge of procurement systems – LOGIS. Knowledge of LOGIS inventory/stores functionalities. Conversant with the Department’s procurement prescripts. High level of excellence in accurate data capturing and recording. Teamwork and project management. System Implementation. Excellent human relations abilities and telephone skills.

Duties (Key Result Areas/Outputs):

• Coordinate implementation of inventory and consumable applications and dashboards across institutions, facilitating the alignment of business processes and supporting solution design, testing, and go-live. Represent operational and end-user needs in system design and enhancement processes; host consultation and feedback sessions to ensure that user requirements are accurately reflected.
• Support the Business Intelligence (BI) development team in drafting technical specifications for dashboard and application development. Conduct system training, develop and distribute training materials, quick guides, and FAQs, and promote system adoption through on-site and virtual sessions.
• Coordinate and track implementation plans for departmental systems and projects, ensuring milestones are achieved as scheduled. Facilitate alignment and feedback sessions with relevant institutions and document all implementation challenges for escalation where required.
• Capture and integrate feedback from facilities into system and process improvements. Log, track, and resolve user issues within agreed turnaround times while maintaining accurate consultation and decision records. Promote user adoption through on-site and virtual support, ensuring consistent use of departmental systems and processes.
• Compile weekly and monthly progress reports, ensuring information accuracy and timely submission. Maintain accurate dashboard inputs and monitor performance indicators to identify variances and implement corrective actions. Ensure that all project documentation, reports, and alignment records are updated and securely stored for audit and governance purposes.

Closing date: 2026/02/06 17:00:00