Senior Secretary: Office of the Registrar at University of Fort Hare

Minimum Requirements:

• Matric plus 3 years post-matric qualification at NQF Level 7 (or equivalent)
• 5 years Administration/Secretarial experience in Higher Education or similar setting
• Evidence of training/working knowledge of ITS systems
• Knowledge of University processes, policies, and systems

Advantages:

• Degree in administration or related field
• Ability to demonstrate initiative, excellent organizational and public relations skills, as well as capacity to function independently, meet deadlines, communicate well (written and verbally)
• Good interpersonal skills and be able to work as part of a diverse, multi-disciplinary team
• Responsibilities include:
• Management of the office and diary of the Registrar
• Provide an effective interface between the Registrar’ office and all levels of the University community.
• Meetings, event coordination and management including administration of the relevant meetings in the Department (agenda compilation, minutes and reports)
• Office Administration including Secretarial (Personal Assistant)
• Drafts routine and standard notices, circulars etc for the Registrar’s signature and arranges for dissemination of the same.
• Plans and organizes the Registrar’s time, calling for information and subsequent initiation and preparation of occasions set in the diary. 
• Prepares the Registrar’s diary annually according to the University Calendar, and in accordance with the Registrar’s specific requirements and internal planning
• Maintains a pending system for follow-up of previous correspondence and passes items to the Registrar, the Executive Operations Manager or the Deputy Registrar’s, as the case may be for follow-up action
• Liaises with all persons reporting to the Registrar’s office for whatever reason (visitors, staff and students) on a wide variety of matters
• Ensures all Council, Management and Senate Committees are always fully constituted
• Managing travel and accommodation logistics for the Registrar.
• Administrative follow up on financial and HR matters of the Department