Senior Secretary at Stellenbosch University

Duties    

• Acting as primary contact person for the Division, including dealing with telephonic, electronic, and walk-in enquiries;
• Providing administrative support for the Division, ranging from managing the HOD's calendar, handling correspondence, scheduling meetings, taking minutes, distributing information, access to buildings, managing registers, maintaining staff and student information and documentation;
• Process bursaries, advances and refunds;
• Tracking, capturing, uploading and reporting on research publications submitted and issued;
• Maintaining / updating divisional information on the internal website;
• Recordkeeping, photocopying and archiving;
• Making travel arrangements, including accommodation, flight reservations, subsistence allowances;
• Maintaining stationery and office supplies;
• Providing procurement support when required.

Job Requirements

• National Senior Certificate (or equivalent), plus an administrative or secretarial certificate/diploma;
• At least three years' relevant administrative experience;
• Excellent written and verbal communication skills;
• Advanced computer skills (Ms Word, Excel, PowerPoint, Outlook, Internet);
• A strong customer service ethic and good interpersonal skills;
• The ability to prioritise effectively and work under pressure;
• The ability to work independently and as a team player.

Recommendation

• A three-year diploma or degree in Administration, or a related qualification will be advantageous;
• Previous work experience at a higher education institution;
• Knowledge and experience of Stellenbosch University's administrative and financial systems.