Switchboard Coordinator at Ares Holdings

Job Description

Main purpose

• This position act as the gatekeeper for the companies by greeting, welcoming, and directing visitors appropriately.
• Ensuring that security and telecommunications systems are maintained.
• Directing calls and messages in a professional and efficient manner.

Key Responsibilities

• Answer the phones and direct the calls.
• Manage phone system, i.e. message system, extensions, etc.
• Take messages and direct accordingly.
• Ensure receptions area is presentable an always welcoming.
• Insure Goods Receiving store room is kept well organized.
• Record keeping where required.
• Assist Line Manager with task when required.
• Boardroom coordination.

STATIONARY MAINTANENCE

• Collect orders from HQ and retail stores
• Courier stationery ordering
• Place orders
• Check courier invoices and POD's to ensure validity and sign off for payment
• Distribute stationary
• Keep Inventory

General Office Duties 

• Assist with Filing
• Assist departments as requested, time permitting
• Have good product knowledge, understand overall company processes, and know where to get information order to deal with queries in a quick and effective manner
• Be of assistance to the General Managers (Brand Managers)
• Assisting Senior Management with travel booking arrangements. (Flights, Uber, accommodation etc.)
• Arranging of gifts for sympathy, wedding (as per direction from line)
• Birthday calendar update and send out of messages on behalf of ARES group
• Be an ambassador to the companies and the brands

Office Cleaning Duties

• Ensuring that the office/reception area (windows, floors, tables, canteen etc) are always kept clean.
• Working out a schedule to assist the office cleaner to get around to all duties.

Boardroom Management

• Ensure boardroom is prepared for external visitors on arrival. Liase with Office Cleaner to arrange, water/coffee etc.
• MVPS guests- displaying their names "welcome John "on arrival

Perks & Benefits

• You get to work for a rapidly expanding distributor with aspirational brands.
• Gym & Showers
• Personal Trainer
• Yoga
• Pension Fund
• Travel allowance
• Medical aid with Gap cover
• Staff Allocation (R10 000 Retail Value per annum).
• Staff discount (50% off for you and your family across all the brands within the group)
• Healthy Lunch subsidy
• Company performance incentive scheme
• Long-service incentives
• Holistic Employee Wellness programme
• The group prides itself in its effort to drive continuous employee engagement activities to enable a connected culture.

Closing Date: 02 July 2025