TI Project Administrator at Growthpoint Properties

Job Purpose

Responsible the full administrative functions of the team and dealing with queries from internal and external clients.

Duties and responsibilities

• Processing and management of invoices and quotations and follow up on outstanding invoices and quotations.
• Update and maintain the tenant installation database and track key project documentation. 
• Administer and ensure projects compliance with building regulations, OHS Act and fire compliance.
• Manage project and CAD database (Electronic Library), i.e., plans, C.O.C’s, correspondence, etc. 
• Analyse and facilitate the authorisation of the tenant installation creditors accounts. 
• Follow up on outstanding documentation.
• Liaise with property staff.
• Provide tenants with service disruption updates.
• Conduct self-performance reviews and attend bi-annual Reviews.
• Do periodic checks on tenant fit outs to ensure contractors complying with our company standards.
• Manage and collate all contractor documents for vendor approval by procurement.
• Manage site contract database.
• Assist facility manager with capital expenditure projects.

Requirements

Qualifications

• Matric / NQF equivalent 
• Project/Construction Management tertiary qualification

Experience 

• Dealing with creditors accounts, a property background is an advantage 
• Minimum 3 years working experience in financial / administrator role 

Personal Attributes

• Reliable
• Assertive, professional and deadline focused
• Able to prioritize tasks / team player
• Exceptional relationship builder at all levels, with a consultative approach 
• Able to thrive in an environment that frequently questions and challenges
• Hard worker who works well under pressure and is results driven

Competencies and Skills

• Excellent verbal and written communication skills
• Strong organisational abilities and attention to detail 
• Basic accounting knowledge 
• Strong interpersonal skills
• Sound and well-developed people management skills
• Strategic Planner
• Computer literate i.e. MS Excel, MS Word, MS Powerpoint, etc