Training and Development Officer (Pretoria) at South African Maritime Safety Authority

Description

• Skills Development Planning and Reporting
• Conduct an annual training needs analysis across all departments in SAMSA to identify skills gaps and training needs within the organisation.
• Develop and maintain a Training Matrix that is aligned with individual and organisational training needs, as well as performance management and talent development strategies.
• Coordinate all preparation for the Workplace Skills Plan (WSP) and the Annual Training Report (ATR) and ensure that both are submitted to TETA within the required timeframes.
• Monitor and report on the implementation of the WSP throughout the year.
• Prepare and present quarterly training updates to the SAMSA Skills Development and Employment Equity Committee.
• Develop and conduct basic in-house training based on client needs
• Verify training requisitions against IDPs, the WSP and/or the Training Matrix.
• Coordinate internal and external training programs, including logistics, scheduling, and attendance.
• Source and manage relationships with accredited training providers.
• Conduct post-training assessments, surveys, and feedback sessions to evaluate the effectiveness of training programs.
• Apply for discretionary and mandatory grants through TETA and track funding usage.
• Facilitate TETA audits and respond to any queries or compliance issues.
• Represent SAMSA at TETA meetings, industry working groups, and training stakeholder meetings.
• Interns and Work Exposure Candidates;
• Collaborate with HC Business Partners and Line Managers to identify placement needs for interns and candidates seeking workplace exposure.            
• Actively participate in the recruitment process, including preparing job adverts, screening applications, scheduling interviews, sitting on interview panels, and preparing employment contracts.
• Track workplace performance of interns and learners through regular check-ins, assessments, and progress reports.
• Identify performance gaps or challenges early and coordinate remedial support in consultation with mentors, supervisors, or training providers.

Bursaries:

• Provide guidance and support to prospective bursary applicants by explaining the eligibility criteria, required documentation, and application procedures.
• Screen and evaluate bursary applications against set criteria to create a shortlist of eligible candidates.
• Facilitate the bursary approval process by preparing submission packs.
• Draft, issue, and track bursary agreements, ensuring all contractual terms are in line with organisational policy and legislative requirements.
• Maintain a database of bursary recipients and monitor compliance with academic and contractual obligations.
• Design, coordinate, and facilitate the induction program for all new employees to ensure a smooth integration into SAMSA’s culture and operational environment.
• Prepare all relevant materials, including welcome packs, training manuals, policy documents, and digital resources.
• Process purchase requisitions and purchase orders for training providers in line with the SAMSA’s procurement policy.
• Track training-related invoices, verify invoices against delivered services, and liaise with the Finance department regarding payment.
• Prepare training requisition files (invoices, proof of payment, CSD proof, BBBEE certificates, accreditation certificates, declaration of interest).
• Maintain up to date training records i.e. courses attended, completion certificates, etc.
• Maintain a database of completed, current and planned long term training.
• Coordinate training documentation required for internal/external audits and the BBBEE verification process.
• Prepare monthly, quarterly, and annual training reports.
• Conduct qualification verifications.

Requirements
QUALIFICATIONS 

• Higher Certificate in Human Resources Management or any related qualification (NQF 5)
• National Diploma in Human Resource Management or any related qualification (NQF 6) would be an added advantage
• Registered as Skills Development Facilitator (SDF) would be an added advantage

EXPERIENCE

• 5 to 7 years related experience in a Training and Development role. This should include engaging with SETAs, compiling and submitting WSPs and ATRs, grant applications, and practical training delivery.

COMPETENCIES

• Knowledge of the Skills Development Act, Skills Development Levies Act, SAQA Act and the NQF.
• Knowledge of Training Needs Analysis (TNA) methodologies.
• Understanding of learning methodologies (e.g. blended learning, e-learning, on-the-job training).
• Knowledge of the submission requirements and audit criteria for WSP/ATR documentation.
• Understanding of mandatory/discretionary grant processes.
• Knowledge of the skills development element of the B-BBEE scorecard.
• Knowledge of HR Information Management and Learning Systems
• Strong planning, coordination, and project management skills
• Excellent communication and presentation skills
• Sound interpersonal skills, with the ability to engage employees at all levels
• Ability to design and facilitate training programs
• Strong analytical and problem-solving skills
• Attention to detail
• Reporting skills
• Computer literacy
• Proficient in using HRIS, Learning Management Systems (LMS), and SETA portals.