Available Jobs at Assupol

Description
Maintain and monitor Competence Register/FSCA register for employees

• Check representative applications and record on MSA/FSP 4.2
• Check that the correct information is populating on the Competence Register and FSCA rep register
• Ensure that there is alignment between Signify, Competence Register and FSCA rep register
• Fix or escalate discrepancy issues found on the registers
• Update representative profiles as required

Co-ordinate and administrate CoB learning interventions

• Draw a list from the Competence Register for registrations. Also liaise with MSSI regarding the representatives who must be registered
• Send registration requests to the respective external providers
• Import results and save certificates on Signify
• Update CoB database
• Monitor progress and liaise with the respective line managers of the people registered
• Follow up on people who haven’t completed their modules
• Submit monthly progress reports to line manager
• Draft monthly reports for ManCo
• Process invoices on OnBase and send POPs to the providers

Co-ordinate and administrate CPD learning interventions

• Liaise with providers regarding their CPD offerings
• Liaise with internal stakeholders regarding webinars to be selected for the respective cycle
• Draw a list from the Competence Register for registrations. Also liaise with MSSI regarding the representatives who must be registered
• Send registration requests to the respective external providers
• Import results and save certificates on Signify
• Update CPD database
• Monitor progress and liaise with the respective line managers of the people registered
• Follow up on people who haven’t completed their webinars
• Supply monthly progress reports to line manager
• Draft monthly reports for ManCo
• Process invoices on OnBase and send POPs to the providers

Monitor supervision and provide FAIS support to employees

• Check that all registration documents are received and completed correctly
• Evaluate DOFA reports to determine fit and proper status
• Put the employee representatives under supervision
• Evaluate DOFA reports to ensure people are registered under the correct subcategories 
• Draft supervision agreements and development plans
• Coordinate and monitor completion of PST's on Signify
• Remove people from supervision once the supervision period is concluded
• Attend to issues on DigiSus and rectify accordingly or escalate to relevant parties
• Monitor supervision reports and follow up with managers/ supervisors who haven't submitted their records
• Draft supervision reports for Manco
• Remove the employee reps from the FSCA rep register upon termination/resignation

Qualifications

• Check and load qualifications for employees on Signify and Y-Drive
• Liaise with Payroll/TM on qualification issues/queries
• Monitor study assistance completion periods and action repayments accordingly

Demonstrate TCF

• Treat all clients fairly when scheduling and administrating learning events
• Ensure that all clients are treated fairly when learning events are communicated

Requirements
FORMAL EDUCATION

• Matric
• Formal qualification Degree in Management of Training

EXPERIENCE

• 2 year – Administration- - analysis and understanding of DOFA Report
• 2 year- Administration-understanding of Board notices 194 of 2017
• 2 year - Training and co-ordination 
   

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Main Outputs and Responsibilities for this position:

• Responsible for HR & payroll administration
• Administrate payrolls (TCF)
• Supporting all internal reporting requirements 
• Assist with continual improvement and standardization of all payroll operations and systems
• Capturing of all payments (increase, bonus, incentives, leave payout etc.)
• Assist with internal audit processes for payroll
• Reconcile payrolls against supporting documentation
• Liaising with staff and management on payroll related queries
• Ensure prompt maintenance of staff records at all times including archiving and filing
• Preparation of adhoc reporting as required
• Reconciling payroll related GL accounts.
• Calculation and payment of termination payments.
• Employee Benefits ( Reconciliation of Pension, Group Life, Funeral and Medical Aid)
• 3rd Party reporting and Payments
• Financial reconciliation and ledgers
• Statutory reporting (Labour, Stats SA, UIF)
• ESS (Employee Self Service)

Requirements
Knowledge and Skills

• Formal Education
• Degree in Accounting/HR
• Technical/Legal Certification
• SAGE People Certification 

Experience

• 4 - 5 years payroll experience
• 2- 3 years’ experience specifically on the SAGE People 300 system