Available Openings at NACOSA

The duties and responsibilities of the finance officer will include, but not limited to:

Budgeting, Forecasting and Planning

• Assist with setting up implementing partner budget.
• Amend Implementing partners budgets and related schedules / reports for any budget change requests that are received and approved.
• Review implementing partner monthly budget vs spend and flag excessive over / underspend for further discussion with Grant Finance Manager and Programmes Team.
• Record explanation of significant variances on implementing partners’ report budget vs actual expenses.
• Prepare monthly and quarterly revision of budget vs. actual expenses.

Accounts Processing

• Ensure Implementing partner disbursement / payment pack prepared timeously within set monthly deadlines.
• Ensure all payments requested are based on verified financial reports and that no costs would be disallowed by donors.
• Record verified monthly expenditure incurred and disbursements received from NACOSA in relevant accounting system.

Transaction Monitoring and Verification

• Monitor and control implementing partner banking activities.
• Receive implementing partner reports and supporting documents, perform a sample check for completeness:
• Review report to ensure all required sheets and fields are completed.
• Review supporting documents (e.g. invoices, pay slips, timesheets, bank statements) submitted by implementing partners to ensure that all expense claims have supporting documents.
• Test a sample of implementing partner HR and non-HR expenditure for accuracy and validity in line with donor policies and procedures.
• Where expenses are not supported, query with the implementing partner and disallow where necessary.
• Oversee that Implementing partner financial reports, supporting documents and other grant compliance documentation are filed.

Monthly Reconciliations

• Ensure the difference between the actual bank account and unliquidated advance balance is reconciled and kept to a minimum (last month’s VAT and rental deposits).
• Perform reconciliations such as bank accounts and petty cash.

Technical Guidance and Capacity Building

• Complete capacity assessment tool with implementing partners and create draft of mentoring / capacity building plan.
• Conduct training and mentoring on financial aspects to Implementing partners based on capacity building plan.

Financial Analysis and Reporting

• Generate various reports to assist with accounting functions (reconciliations, expense analysis and budget monitoring and preparation as well as the monitoring of expenses).
• Support Senior Grant Officer / Grant Finance Manager in Quarterly / Bi-Annual / Annual donor reporting.
• Support Finance Team in any required donor reporting.

Compliance and Risk Management

• Conduct regular site visits and complete site visit reports timeously for submission to Senior Grant Officer / Grant Finance Manager.
• Attend compliance and other monitoring visits such as asset verifications, stock counts and audits.
• Conduct a risk assessment and develop mentoring plan for implementing partners.
• Prepare NACOSA / implementing partners for financial audits.

People Management (if applicable)

• Motivate employees and drive a healthy, values based, engaged culture to drive achievement of programme performance standards and targets.
• In conjunction with HR, implement and support various people processes such as recruitment, orientation, disciplinary processes, time, and attendance, etc.
• Draft and implement performance management plans within the team and schedule regular contact sessions with employees to monitor and track performance.
• Assist to develop performance improvement plans (personal development plans) to support employee development and performance.
• Provide training and mentoring support to direct and indirect reports (when needed) to ensure capacity is built within the team.

Ad Hoc Tasks

• Perform irregular, one time and special request tasks related to the department as a whole.
• Perform activities as stand-in for colleague or supervisor as required from time to time.

Requirements

Required qualifications, skills and experience.

• Bachelor’s degree or diploma in Finance /Accounting
• Minimum of 3 years’ experience in an accounting position.
• Advanced computer literacy in MS Excel, and basic Word and Power Point, E-mails, Internet.
• Fluent in English and a local language (written and spoken).
• Proven experience in mentoring and training.
• Good verbal and written communication skills
• Detail orientation – Can integrate information from a variety of sources and analyse information to understand root causes of problems. Audits data frequently to ensure compliance.
• Prioritization – Takes accountability and responds to challenges in a timely manner. Uses own initiative to drive forward and collaborate as a team player.
• Teamwork – can collaborate effectively with team members.
• Travel – Routine travel for job requirements.

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The duties and responsibilities of the Programme Manager will include, but not limited to:

• Develop/approve a consolidated AYP Programme Implementation Plans in alignment with the NACOSA strategic plan and funder grant agreements, that contain details plans of direct reports/ teams, and implementing partners.
• Continuously deepen programme implementation through identification of service delivery gaps and opportunities for innovation and conceptualising these for programme expansion.
• Coordinate the standardisation of the AYP Programme between implementers and external stakeholders as well as work with internal Programme Managers to seek opportunities for cross-learning and cooperation.
• Use appropriate project management tools to plan, review and track progress on project implementation as well as on the utilisation of project resources.
• Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices, and donor guidelines.
• Develop term of reference and call for proposals for grant programmes and lead/oversee/approve the adjudication, selection of Implementing Partners.
• Maintain a grantee contract management system and procedures for the programme.
• Ensure implementation of and adherence to specific program policies and procedures by NACOSA and Implementing Partners and or direct implementation teams.
• Assist with the Programme budgeting process and monitor and report on programme expenditure against programmatic activities.
• Manage and approve spend of delegated budget lines strictly in accordance with programme budget, donor requirements, and NACOSA Financial policies and procedures.
• Manage and oversee procurement processes of service providers or goods in coordination with Grant Manager and Procurement Officer. Ensure adherence to contract delivery requirements / SLA.
• Review and analyse sub-recipient reports and site visit findings to identify service delivery gaps and enable meaningful consideration of implementing partner performance, risks and program progress and impact.

Requirements

Required qualifications, skills, and experience.

• Bachelor degree or equivalent in Social Science/Public Health or related discipline. A Master’s degree will be an added advantage.
• A minimum of 7 year's related work experience in leading direct implementation teams and or implementing partners in a target driven healthcare programme (specific experience required in implementation planning, technical guidance, logistical support functions, monitoring, and evaluation)
• Excellent communications skills in English, including the ability to guide implementers and service providers on the programme.
• Must be analytically minded and have excellent writing skills, including the ability to compile insightful and user-friendly reports.
• Excellent computer skills (Word, Excel, PowerPoint) with experience of web-based data systems and ability to create graphs, flow diagrams and GANTT charts.
• Must be highly organised, deadline driven and efficient with planning skills and a proactive and positive approach.
• Ability to work well in a team environment, and to coordinate multiple inputs to tight deadlines, with a variety of internal and external stakeholders.
• Understanding of the NGO sector and knowledge of big donor processes/requirements.
• Valid Driver’s license and willingness to travel nationally frequently.