Career Opportunities at The Aurum Institute

Work Description

• To manage and coordinate all administrative functions and staff-related activities within the Department as well as establish and maintain appropriate recording and reporting systems within the Department.

Technical Work Responsibilities

• Coordinate and execute office administration
• Coordinate the planning of events
• Coordinate financial and procurement activities, and related tasks
• Coordinate the visitors programme
• Liaise with external and internal stakeholders
• Supervision of subordinates

Duties:

• Coordinate, collaborate and liaise with all internal and external stakeholders when necessary towards the achievement of Company goals
• Provide support and assistance to all Company staff
• Liaise with all relevant stakeholders to advertise and organise successful training events in the training and communications sub-divisions
• Prioritise all administrative functions and their timely and accurate completion
• Develop and implement appropriate administrative systems within the Company
• Develop and implement appropriate recording and reporting systems with the Company
• Develop, maintain and distribute the work calendar to all relevant stakeholders and Company personnel
• Coordination of meetings, booking of boardrooms, taking of minutes and distribution of minutes
• Draw reports on a weekly and monthly basis and when a special request is raised
• Compilation, printing and distribution of communications, materials and tools
• Liaise with ICT to confirm content on the intranet and internet are developed and maintained
• Support management with administrative functions
• Assist in organising events within the Company including administrative functions, communication and implementation
• Coordinate all travel and related reimbursements for the Company and stakeholders 
• Manage the petty cash of the Company
• Oversee and coordinate all procurement and invoicing processes
• Obtain and compare quotes for cost effectiveness
• Familiar with Global Fund and PEPFAR/USAID/CDC procurement policies and regulations
• Coordinate and supervise administrators in the Company directly and indirectly through planning, scheduling, evaluating and feedback
• Oversee that appointed sub-ordinates are developed in the best administrative practices and the use of the intranet
• Comply with all safety policies, practices and procedures according to prescribed legislation
• Report all unsafe activities to Senior Management/Human Resources
• Participate in proactive team efforts to achieve departmental and company goals

Requirements
SELECTION CRITERIA

Education

• Grade 12
• Appropriate Post Matric Qualification

Advantageous

• Relevant Degree/Advanced Diploma in Communication or Business Administration
• Diploma/Degree in Finance, Accounting or Bookkeeping

Experience

• 2 years’ experience in a Senior Administrator/Coordinator/Communications Officer position
• 5 years’ administration experience
• 2 years’ experience in managing people and/or projects

Requirements

• Understanding of HIV/Aids and TB
• Valid Driver’s Licence
• Own Vehicle
• Advanced computer and software skills including electronic mail, record keeping, routine database activity, Word, EXCEL, PowerPoint etc.
• Minimal overnight travel (up to 10%) by land and/or air
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of external stakeholders or employees
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

go to method of application »

Work Description

• Assists with the accurate data processing of paper records into an electronic format that facilitates data review and analysis

Technical Work Responsibilities

• Generate study files and required study documentation
• Record all paper forms received
• Reviews paper forms for completeness, accuracy and consistency
• Capturing the data accurately from paper forms into a project specific database according to Aurum specific guidelines
• Verifies data from paper forms with data already captured on the electronic database
• Supports the data management team in all data management functions
• Adheres to all data management SOP’s, guidelines and confidentiality agreements
• Completes daily time sheets
• Implements a filing system for study-related case report forms and other documentation

Requirements
Minimum Requirements

   Education

• Grade 12

  Advantageous

• GCP training
•   Experience
• One-year experience in data capturing

  Requirements

• Advanced computer skills
• Advanced Microsoft office skills
   

go to method of application »

Description

• The QI Coach will provide technical support to Districts and Sub-districts to implement and successfully run Operation Phuthuma nerve centres that are focused on data driven quality improvement problem-solving methodology.  

  Quality Improvement:

• Provide quality improvement technical support to district and sub-district management teams:
• Assist is the establishment and running of operation Phuthuma nerve centres.
• Develop quality improvement capacity within DOH management teams
• Assist DOH management teams to use data for improvement.
• Analyzing and interpreting data to identify opportunities for improvement.
• Design, develop and monitor improvement projects at district, sub-district and facility level.
• Capacity building for quality improvement within Aurum and DOH
• Analyzing data for reporting and project design purposes
• Assist in implementation of Quality Improvement activities by working collaboratively with a multidisciplinary team to identify gaps in service delivery and to identify and set improvement priorities.
• Continuous report writing, recordkeeping of all working procedures, identification of gaps, development and implementation of new procedures and standards.
• Follow-up on the implementation of changes and comment on improvements, ensure continuous improvement.
• Guiding and directing stakeholders in the development, implementation and measuring of quality improvement initiatives 

  Training:

• Conduct training workshops to build QI knowledge for all levels of DoH staff.
• Facilitate learning sessions and collaboratives. 

  Mentoring:

• Provide formal mentoring to DoH managers and facility level staff, to ensure skills transfer.
• Capacitate Quality Improvement coaches and manage their day-to-day functions accordingly. 

   Liaise with External and Internal Customers:

• Develop and maintain excellent working relationships with DoH management teams
• Form and maintain close working relationships with various specialists within Aurum and other organizations to ensure appropriateness and correctness.
• Represent Aurum at organisational and external stakeholder meetings. 

  General:

• Comply with all safety policies, practices, and procedures according to prescribed procedures and legislation.
• Report all unsafe activities to Senior Management/Human Resources.
• Adhere and maintain decision making authority as allocated to the position.
• Participate in proactive team efforts to achieve departmental and company goals. Adheres to the organisation SOP’s, guidelines and confidential agreements.
• Provide leadership to others through example and sharing of knowledge/skill.

Requirements
   Qualifications

• An appropriate diploma or degree in Health, Public Health, or related field
• Certificate in project management.

   Work Experience:

• Significant experience in working with the department of health.
• Should have significant previous experience and technical knowledge of quality improvement.
• At least 2 years’ experience in quality improvement or related field. 

  Skills:

• Technical, functional and behavioural
• Track record of implementing and managing Quality Improvement projects
• Ability to analysis data for improvement purposes
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establishes facts and draw valid conclusions.
• Ability to transfer knowledge in an exciting and comprehendible way
• Good management skills
• Facilitation skills
• Mentoring skills
• Train the trainer skills
• Advanced verbal and written communication skills in English
• Excellent organizing skills
• Ability to work in a team context.

Knowledge:

• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spread sheet and graphics.
• Computer literate: Efficient in Microsoft office, Excel, PowerPoint, and spreadsheet application.

go to method of application »

Description

• The Data Capturer will work with facilities and will ensure that key data quality dimensions such as validity, reliability, integrity, precision, timeliness, accuracy, worth, completeness, confidentiality and ethics are met for all data collected at facility and community levels. This position will contribute to the development and maintenance of the high standard of data collected and reported and assists with conducting routine data quality assessment (RDQA) or data quality audit.

Technical Work Responsibilities

• Strengthening and capacity building on existing national health information systems (EDR Web, TIER. Net, DHIS, HPRS and others) to enhance data visibility and programme improvement.
• Conduct Onsite Data Verifications (OSDV)
• Assistance on Filing System
• Technical support and assistance on clearing of Data Capturing Backlogs.
• Review of data extracts and providing feedback.
• Support data capturing related activities at beyond zero as the need arises.
• Participate in quality improvement projects.
• Participate in district and sub-district MERL meetings, workshops, and discussions to provide ongoing technical support.
• Any other duties determined necessary.

Requirements
Minimum Requirements 

Education

• Grade 12
• Post matric diploma or degree(advantageous)

Advantageous

• Previous exposure in HIV/AIDS and TB prevention programmes.
• Data capturing in electronic data bases that are Health related.

Experience

• Two-years experience in data capturing
• Data management and verification.

Requirements

• Fully computer literate (proficient working knowledge in MS Office and databases.)
• Ability to work quickly and accurately.
• High attention to details.
• Ability to meet deadlines.
• Strong team player with exceptional people skills, broadminded and able to manage a verified and multicultural environment.