Career Opportunities at TotalEnergies

Job Description
HSE Objective

• Wet stock Management
• Implement Webstock and are doing proper electronic and manual recons daily at all sites in your region
• Report reconciliations monthly
• Involvement in sites reflecting losses or suspicion of leak measure from WhatsApp report to resolution
• Contradictory dips are done 20 per quarter.
• HSEQ audits
• 5 NFT with engineers completed for area per year
• Ensure HACCP requirements are implemented at all food handling sites
• Each food handling site has submitted a portfolio of evidence
• Ensure the site adheres to required practices
• Near misses:
• TM to log a minimum of 4 near misses and provide oversight for Dealer near-miss recording.
• Each site to log a minimum of 4 near misses for the year
• Ensure RAMSES events are closed.
• Ensure Incidents are reported timeously & corrective actions implemented

Budget Commitment

• Fuel sales are fully in line with the budget target,
• Lube sales are in line with a 0.15% fuel-to-lube ratio
• Branded shops turnover vs target of average inflation of prior year + 2% = increase from N-1
• Analysis of SFS items- per line to form the baseline for offer adapted based on location and most sales. And then do a profit share- for individual approach for these items.
• Work closely together with the SFS Marketing team to improve the profitability and the offer and additional offer on our sites
• Non-branded shops turnover vs target of average inflation of prior year + 2% = increase from N-1
• Top Service vs 90% target
• DSO to be at <=3 days
• Take action on sites defaulting on payments (breach, AOD, termination, cash in guarantee – if not settled within 3 days of notification on outstanding ACB)

Profitability

• Monthly analysis of GMVC and NCA with evidenced actions taken to investigate anomalies.
• Site by site NCA review
• Control of fixed costs and minor Capex and close Open Investment orders and POs
• Defending our DODOs and CLDOs
• Work with Investments team to engage with landlord/dealer to have the contract renewed
• Ensure that the renewal sales agreement is signed
• Ensure that the renewal lease agreement is signed
• Inactive to Active sites – zero inactive sites in the area
• Lead re-activation of the inactive site and ensure all parties accountable for their contribution, including:
• Follow up with the Investments team to find a buyer for a closed site where applicable
• Follow up with the engineer to minimize delays in upgrade projects
• Following up with retail licenses, contracts, dealer change matters, etc
• RAS implementation – ensure that all sites have signed schedules and implemented
• Control 100% SFS TMSA policy respect by dealers
• Each site has signed a QSR contract where applicable and paying TMSA requisite rental
• Recommendation of suppliers
• Correct merchandising and layout
• Site participation in promotions
• Control that every business developed on CODO sites generates rentals for TMSA
• Implement a minimum of one white box concept in the area:
• Identify white box opportunity
• Motivate for suitable QSR/non-fuel activity, including completing required documentation
• Ensure the operating contract is signed
• Work with the Shops team to execute
• Ensure rental is billed
• Promote TotalEnergies Card under the network:
• Ensure that best-suited sites are identified for TotalEnergies card footprint growth.
• Conversion of site prospects for handover for activation by Investments team. measured in SALSA

Stick to Basics

• Implement TM S2B Action plan
• CODO agreements – endure all CODO sites have signed contracts
• CODO agreements - Ensure that at 3 year period on the CODO contract, the dealer is reviewed for continuation or cancellation of the remaining 2 years
• New contract implementation:
• Margins reviewed for dealer change
• Margins reviewed for site upgrades ( shop and/or forecourt)
• Minimum of one P&L analysis done for all CODO sites
• Implementation of Young dealers:
• Identify sites up for sale for conversion to the YD site
• Participate in the YD selection process and engage with the dealer of the selected candidate
• SALSA:
• ensure that TM plan their weekly site visits and logs on Salsa
• All visit reports logged on Salsa
• All a-calls attached on Salsa
• All signed target letters are attached to Salsa
• access SVRs and VRs logged by the TM’s
• recording of prospect conversions
• I-pad training per site to be above 75%
• TM to be in the center of NFT and the main reference for dealers
• KPI’s follow-up

Monitoring

• Legal agreements on Docuware and Legal register up to date
• Lease agreements - Ensure that there are no contradictory clauses between sales agreements and lease agreements for CAT15 sites
• CODO agreements – endure all CODO sites have signed contracts
• CODO agreements - Ensure that at 3 year period on the CODO contract, the dealer is reviewed for continuation or cancellation of the remaining 2 years with scheduled business reviews with the Dealer
• SMD tool up to date
• Control of fixed costs and minor Capex and close Open Investment orders and POs
• ESO compliance – Basic 90% compliance / margin control
• Bi-annual HR audits on - site
• Special DEVCO preparation (& participation if requested)
• Coordination of day -to- day issues with other Divisions
• Retail and Group Audit follow up

Context and environment

• Optimizing the performance of a defined number of service stations through independent dealers operating for their accounts within the context of a competitive marketing environment with regulated and tight margins
• Your role as Territory Manager is complex. Having to manage the relationship and contract with the dealer in an environment where support is required from various internal parties. You need to build internal relationships for the support required and work cross-functionally to achieve goals - ultimately you are accountable for everything that happens in your area.
• The further complexity is to manage the tension between a healthy relationship with a dealer. whilst looking out for the interests of the company (e.g. maximizing marketing benefits and profitability for both dealers and TSA)
• With the new role of the P&L Approach and managing the Young Dealer program the knowledge and skills required to be successful range between HR. marketing, technical and financial acumen. Ultimately to be in a position to identify financially viable solutions for each service station within the agreed operating model and convince dealers to adopt this solution

Candidate profile

• Accountable to enhance the performance and improve the image of the service stations by providing financial and operational activities on all aspects (wet stock, dry stock, lubricants, car wash, SFS, and other activities) of service station management to ensure sustainable increase in the market share and maximized profitability for the dealer and TSA
• You are accountable for the TSA assets and performance of the retail sites in your area. The accountability starts when the site is handed over to the region by the Investment / Development team at the time of decommissioning.
• Accountable to achieve budgets and targets set by management

Qualifications/Experience Required

• A Business Degree and 3 years of experience gained in a petrochemical. production or business environment,
• Understanding of TMSA Network and supporting functions business models and processes,
• Knowledge and deep entrenchment of TMSA’s ambitions and values as well as roadmaps, including TMSA's policies and procedures
• People Management & Communication Skills

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Job Description
Laboratory Management

• Monitoring of quality requirements for the blending & filling operations with suggestions for improvement.
• Maintain a high standard of testing and reporting for the QC Lab.
• Monitor and maintain the Calibration of all laboratory equipment.
• Monitor the quality checks done on all base oils, additives, packaging material, bulk & packed products.
• Recommend new equipment, standards, methods, latest available technology & best practices for improvement of the QMS.
• Implement & maintain monthly KPI’s required for the laboratory and reporting at the LMP Business Review meetings and submit reports thereof.
• Laboratory test method validation and procedure review.

LMP Quality Management System (ISO 9001: 2015) & Continuous Improvement

• Ensure lab adherence/compliance to Quality processes, procedures, policies and legislation .
• Maintain & update the laboratory, procedures, work instructions & recording documents.
• Participate and conduct Internal Quality audits, compile reports & corrective/preventive action plans.
• Monitor Laboratory INTELEX non-conformance reports (NCR’s) until completion of all action items, verification of effectiveness & closure.
• Assist Quality & CI manager in Lubes Supply Chain quality processes, procedures and projects.
• Participate in CI projects for LMP
• Maintain LMP Quality processes and system.

HSEQ

• To ensure constant adherence and compliance to the Company’s HSEQ Policies, Management systems & procedures, Total Group Guidelines, any local by-laws and national legislation so as to minimise all risks pertaining to the company’s staff, assets, the environment and quality assurance.
• To assist with HIRA, Task Analysis & Job Observations for the department functions within the LMP.
• Participate as Element Champion in the LMP’s HSEQ Systems.
• Implement group safety guidelines and rules in the laboratory.

Finance

• Management Lab expenditure and make recommendations for the LMP’s OPEX & CAPEX budgets.

People Management

• Develop and train Lab staff
• Setting Objectives and review of performance for direct reports.
• Developing and monitoring training plans for direct reports.

Context and environment

• Risks: Health, Hygiene, Safety, Environment.
• Culture: Maintaining a highly productive QUALITY culture amongst LMP staff.
• Legal: Self-regulation on legislation and compliance thereof.

Candidate profile

• Diploma / Degree in Analytical Chemistry (BTech. Quality an advantage)
• 5 years’ experience in a petro-chemical laboratory
• Excellent knowledge of ISO 9001
• IATF 16949 advantageous
• Working knowledge of Safety & Environmental Management Systems.
• Operational knowledge of various production & laboratory equipment.
• Analytical ability and attention to detail.
• Good organisational and planning skills.
• Computer literacy: MS Word, MS Excel, MS PowerPoint & SAP

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Job Description

The Financial Control team urgently seeks to appoint a Budget Balance Sheet Analyst:

• Ensure efficient and accurate process in Optima for Purchase Requisitions:
• Validates and ensures that affiliates ( TSA and NBE countries) Purchasing Requisitions(PR)  are correct according to:
• Cost Centre,  Material Items/groups, Ledger accounts
• Availability of Budget for Investments and Fixed Cost expense
• Investment order – Related Purchase must be supported with a copy of approved CX1 form.
• Purchase requisition must be matching all supporting documents (Quotations describing work to be done, CX1, etc) attached to it on the system.

Custodian of the Policies, Procedures and Work Instructions on OGMA Group Tool:

• To facilitate and provide training on operations of the tool.
• To ensure access is provided for new users.
• To ensure all policies and procedures are signed, live and published for usage.
• Co-ordinator for Financial Control’s Policies and Procedures, ensuring Policies and Procedures are up to date.
• To administrate TSA budget tool (IDU) as well as the interface to TL for accurate uploads to/from SAP

Reporting:

• Report and monitor PR deviations develop and monitor KPI’s for PR validation.
• To provide meaningful and accurate monthly reports for Investments.
• To calculate depreciation whenever applicable for Budget and LTP process.
• To provide meaningful and accurate monthly reporting for Working Capital Requirement, and ROACE.
• To participate to elaboration of reporting requested on Budget and LTP within TSA (for Board, Mancom,) and for Head Office.
• To compile the Paris forms and required presentations

CAPEX:

• To confirm CX1 request is within liquidations for ER or BU.
• To create and maintain the investment structure on Harmonie which includes the 10% tolerance adjustments

Candidate profile

As a Budget & Balance Sheet Analyst, ideally you will possess the following : 

• Three years tertiary education – B Com degree or equivalent
• Have knowledge of finance, purchasing  & accounting
• Have 1 – 2 years working experience
• Knowledge of SAP system essential
• Key competencies should include strong analytical skills, high personal integrity, and communication skill (both written and oral).

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Job Description

• As a Credit Risk Manager, you will be responsible for the following activities: 

Controlling and Reporting:

• To prepare and provide and provide documents to the Credit Committee and ensure alignment to Financial Accounting Standards
• To perform a Risk Assessment on all new customers (prior to entering into any commercial relationship). This must be based on Internal and External information
• To analyse the Credit Results on a monthly basis and to provide the Accounts Receivable Manager Managers with a guideline of ensuring accurate and prompt collections in lieu of critical risk elements
• To provide an accurate and ongoing reconciliation of securities and approved Credit limits
• To prepare, submit and examine reports pertaining to Customer Accounts Manager
• To assist in the Credit application document verification process
• To manage sub-portfolio of customers within the credit control department
• To manage Customer Accounts Banking Control portfolio

Business Developments:

• Analyse customer financial situations to ascertain strengths and weaknesses and keep commercial teams informed
• To establish a suitable Credit Limit for customers in line with delegation of authorities
• To ensure guarantees in place in line with credit risk associated to the customer ,or choose no risk payment terms (pre-payment)
• Manage the relationship with external service providers- credit bureau (Inoxico) , all credit insurers(Garage Sure,CGIC,Lombard)
• To ensure Credit Insurance claims are submitted timeously to avoid repudiation due to late submission.
• To apply an ongoing reviewing methodology on all Credit limits within the various channels of trade and to monitor and report on all Credit limits changes
• To ensure P&L budget objectives are adhered to with regards to Bad Debt Provision and Bad Debt write off
• Establish a control framework (e.g. information systems access and authorities, delegation of Authorities, SOX controls
• To follow all request of file transfers to Litigation in order to have a managed approach to minimise the Bad Debt Provisions
• trader accounts)
• To establish controls/processes to manage Credit Risk exposure in order to reduce DSO and optimize Working Capital
• To establish Classification Risk classes
• Referral of all Acknowledgement of Debts requests to the Customer Account Manager/ Legal/Credit Committee
• To ensure correct information for auditing purposes and provision plus WCR calculation
• To define clear segregation of duties between the Credit/Business Support and Sales and Marketing teams
• To establish and maintain a Credit Risk Policy in conjunction with Customer Accounts Manager, allowing Risk control (calculate and validate credit limits)

• To manage timeous annual credit reviews including :

1. preparation of approval memo for CDMS (9 customers above 20M$ )
2. preparation of approval memo for Afrique Direct (16 customers above 4.8 M$)

• To implement clear rules on term setting/conditions of payment in order to minimise the bad debts and to optimise the cash flow from debtors
• To define the rules in conjunction with Customer Accounts Manager of order blocking and release as per the Group Policy and in terms of Levels of Authority
• To provide assistance to the Auditors on all requirements (for internal and external auditors)
• To build and maintain relationships with key internal and external customers and stakeholders
• To ensure a well-managed Credit Risk Department regarding resource allocation and workload

HSEQ:

• To ensure that Customer files safekeeping and are updated and kept up to date with the required documentation for the approval of accounts and limits
• To ensure the safekeeping of all documents securing debt

People management and development:

• To ensure sustainable motivation and talent development within the team
• To regularly monitor team and individual results and identify problems

Context and environment

• Meeting of stringent deadlines with regards to timeous reports and audit requirements
• High degree of responsiveness expected from Commercial divisions
• Cross-department collaboration
• Risk sensitivity to high risk economic cycles in South Africa and business
• Necessity to analyse rapidly financial information in stressed scenarios

Candidate profile

As a Credit Risk Manager, ideally you will possess the following : 

• B Comm degree is a requirement
• Minimum of 5 years experience business related experience
• Understanding of Commercial Law
• Ability to analyse financial statements
• Key competencies required: Deciding and Initiating Action, Adhering to Principles and Values, Presenting and Communicating Information, Analysing, Planning & Organising, Delivering Results, Leading and Supervision, Meeting of Customer expectations, Strong understanding of Credit Analysis and Policies, Good understanding of Risk Management Principles, Excellent time-management skills
• Technical competencies required: Good working knowledge of Accounts Receivable module of Harmonie/SAP, good SAP report writing skills, Good working knowledge of Microsoft Products
• People Management
• English is the working language

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Job Description

As a Talent Development Coordinator, you will be responsible for the following activities : 

• Provide required support to Talent Developers
• Ensure effective management and processing of recruitment files
• Conduct reference and pre-employment verification checks
• Monitor and facilitate onboarding of new employees including Young graduates and Interns
• Managing process for all temp/contractor requests including IDEAL (IGG creation)
• Provide administration support during AIR process
• Updating and maintaining various reports
• Ensure proper onboarding for new hires and the necessary paperwork is completed promptly and accurately
• Manage internal comms for new employees
• Support the Talent Developers in driving Better Together related projects/initiatives
• Updating and maintaining of Organograms
• Manage off boarding process including ideal termination, collating documentation i.e pension fund, checklist, medical aid termination etc.

Candidate profile

As a Talent Development Coordinator, ideally you will possess the following :

• Completed Bachelor’s degree ideally in Human Resources or similar
• Minimum 2 years’ experience in a similar support role
• Experience using digital platforms and tools advantageous
• Ability to work independently as well as part of a team
• Ability to thrive in a fast-paced environment
• Strong organizational and time management skills

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Job Description

• As a Talent Acquisition Specialist, you will be responsible for the following activities : 

Recruitment

• Identify critical and scare skills within the organisation
• Develop and maintain external talent pipe-line via market mapping
• Conduct research in terms of market trends for organisation skills requirements
• Responsible for sourcing and headhunting required skills
• Shortlisting and interviewing of candidates
• Ensure all selected candidates are aligned to the organisations diversity, feminisation and EE objectives
• Ensuring that all required employee verifications are conducted
• Negotiating and finalising offers
• Manage recruitment process for YG and Interns
• Resolving issues such as interview cancellations swiftly

Employer Branding

• Identify key platforms and activities to increase organisation brand and attract talent
• Use various methods to recruit and network with potential candidates including social media platforms, networking events and job fairs

Onboarding

• Ensure proper onboarding for new hires and the necessary paperwork is completed promptly and accurately

Candidate profile

As a Talent Acquisition Specialist, ideally you will possess the following :

• Completed Bachelor’s degree
• Minimum 5 years’ experience in a similar role with agency background advantageous
• Experience in a similar industry advantageous
• Experience using digital platforms and tools advantageous
• Strong organisational, multitasking, and prioritising skills
• Proactive and demonstrate self-motivations and a drive to succeed

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Job Description

• The Logistics and Transport department seeks to appoint a System Support Specialist to join the Business Support team.

As a System Support Specialist, you will be responsible for the following activities

• Provide support to all Logistics staff about System related issues, (which include EDI and SAM and any other system that will be implemented).
• Assist with development issues regarding changes / upgrades / modifications to the systems.
• Maintain system security on behalf of the department by providing access to new employees and ensuring users have the correct menus and controlled access to perform their duties.
• Facilitate the change management process for users regarding changes in the system.
• Provide system support to staff by focusing on end users.
• Conduct or assist in ad-hoc projects related to system and business processes.
• Run and analyse reports for SAM and EDI.
• Ensure the continued availability of the EDI and SAM system.
• Maintain Master Data on SAM and EDI.
• Implementation new Plants on SAM.
• Provide system training (SAM and EDI) to all staff or end users.
• Manage projects relating to new enhancements on SAM and EDI.
• Liase with external consultants with regards to changes of the systems.
• Investigate and resolve queries / discrepancies raised by either the plant and/or external customers.
• Weekly reporting on processing status. (SAM and EDI KPI).
• Update SAM and EDI training manuals.
• Perform any other duties as reasonably requested by the Procedure and Methods Manager.

HSEQ

• Ensure constant adherence and compliances to the Company’s HSEQ and security standards, any local by-laws and government legislation so  as to minimize all risk pertaining to the company’s assets, be an excellent corporate citizen and ensure the safety of all people.

Governance

• Ensure efficient customer service by resolving all customer queries expediently thereby contributing to improved customer perceptions.

Context and environment

• EDI system is not interfaced with HARMONIE SAP
• EDI SAM Interface with Cape Town and Sasolburg plant.
• EDI SAM integrated
• Ensure continued availability of EDI /SAM
• Ensure continued link with Other Oil Companies
• KPI’s – Weekly EDI and SAM
• Mobility Tool: 24/7

Candidate profile

Required experience, qualifications, skills and attributes:

• Diploma in Information systems and or a minimum of at least 5 years’ experience in the petrochemical environment within the IS Domain
• Experience in project management.
• Experience in managing and implementing systems.
• Power BI knowledge         

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Job Description

• The B2B Reseller team seeks to appoint an Admin Business Analyst. As an Admin Business Analyst you will be responsible for the following activities

Reseller sales management:

• Give input on annual budgeting process and to nurture, maintain and manage good customer and stakeholder relations
• Negotiate term and spot supply agreements with resellers in order to reach sales targets
• Effectively manage pricing, rebates and discount levels and ensure all costing associated with customers is accounted for
• Manage the level of gross margin after variable expense (CMVE) per customer
• Manage customer credit (resolve errors, perform reconciliation), and ensure customer service delivery
• Conduct variance analysis business reviews per customer, compare to budget and take corrective action where appropriate
• Ensure continued improvement in the accuracy of sales forecasting
• Compile monthly business review and KPl's
• Effectively manage contracts and administration
• Ensure that all contractual obligations are honored by both TotalEnergies and the customer
• Effectively forecast both long , medium end short term sales forecasts
• Develop a robust spot market used for strategic sales to resellers
• Ensure proper information on products is provided to customers

Reseller strategy:

• participate in developing sales and marketing penetration strategies and new business models and ensure all Reseller business models are up-to-date and effectively managed
• Develop and grow new business opportunities in the reseller market
• Ensure that all new business leads are recoded, actioned and implemented
• Collect and report market intelligence, competitor activities, pricing strategies

Reseller Backoffice Activities:

• You will need to learn, understand and perform the MDVA process for all new and existing Resellers; ensuring submission of all required legal documents (especially the Wholesale license) and completion of all Total’s cash and credit accounts application forms.
• Manage and track customers’ contracts on Docuware and ensure that the latest contracts are loaded on the system.
• Ensure that all trading customers has both management approvals and customer acceptance filed in the appropriate customer folders.
• Communicate the Depot Safe Loading processes of petroleum vehicles to the customer in advance AND mediate the process between the customer and the relevant depots, in order to ensure smooth loading process at the beginning of loading.
• Place OR create Resellers orders on SAP, E-fuels and EDI exactly as required by the customer.
• Ensure that the correct customers’ references and Total’s sales references are properly captured when placing orders.
• Follow-up and ensure that Customers’ orders are released by the Credit team according to the agreed SLA’s; moreover, to ensure that the customer is always kept informed during the order placing process until the truck is safely loaded at the respective depot. 
• Assist with Heavy Fuel Oil month-end process and balancing of stocks between Natref and the Resellers, and to ensure that the correct month-end processing is done on SAP.

Reseller Front Activities:

• Ensure understanding of Resellers’ contracts and Incoterms; and thorough understand of the Resellers’ main terms and conditions.
• Learn the calculation of offers, pricing and rebates of all products at different depots according to the Resellers target margins.
• Participate in Customers visits in order to understand customer’s needs and Total’s response to those needs.

HSEQ:

• Ensure constant adherence and compliance to company HSEQ and security standards, local by-laws, standards and legislation.
• Report near misses as directed and communicated the company’s HSEQ department.
• Ensure constant adherence and compliance to company HSEQ and security standards, local by-laws, standards and legislation

Context and environment

• You will be accountable for enhancing the performance and improving the presence of TotalEnergies in the B2B Reseller business by providing sound financial and operational solutions tailored to the needs of customers so as to ensure sustainable increase in the market share and optimal profitability for TMSA. Tension in to achieving an effective balance between marketing benefits and profitability for both Customers and TotalEnergies Marketing South Africa.
• Identify financially viable solutions for each customer to ensure long-term sustainable and profitable business in a highly contested market where customers have the freedom of choice
• Other internal or external constraints which make this job challenging are an uncertain regulatory environment (transforming from heavy regulation towards easing of regulation in some areas and tightening in others) skills shortages, BBBEE transformation imperatives, etc

Candidate profile

Required experience, qualifications, skills and attributes:

• You hold a Finance, Business or Marketing Degree – essential
• Minimum 4 years sales and marketing experience in a petrochemical marketing or comparable business environment.
• Knowledge and understanding of business and legal fundamentals.
• Exposure to analysing and interpreting of financial statement/results either in studies or work experience.
• Good sales management, negotiation and conflict resolution skills; good analytical and presentation skills.
• Knowledge of Commercial Fuels Market in the South Africa as well as the international fuel markets are advantageous

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Job Description

• As a Category Specialist, you will be responsible for the following activities : 

STRATEGIC SOURCING

• Works with the business , cross functional teams and Group to understand and, where possible, optimise the local and regional business requirements for third party goods and services.
• Defines and Implement sourcing strategies to ensure projects across multiple end users are delivered within timelines as per business plans and category and procurement strategies.
• Analysing external and internal drivers of the category profile and understand supply chain and TCO reduction opportunities and apply benchmarking
• To analyse past spend as well as forecast spend and savings by commodity/business unit/location
• Applies current sourcing tools and methodologies including execution of sourcing events with e-sourcing technology.
• Implements and realises value through effective strategic cost management utilising best in class methods and tools.
• Supports the due diligence in mitigating external supply risk from supplier selection through to contract execution and on-going supplier delivery.
• developments of purchasing plans ; updating as per progress and provide performance tracking reports to Category Manager

CONTRACT EXECUTION AND IMPLEMENTATION

• Responsible for defining contract strategies, drafting agreements; implementing longer term contracts / agreement with suppliers using defined indexes and defined supplier performance metrics
•  Implements clear and concise supply contracts, which considers all Total SA HSSE, legal and commercial aspects and ensure correct use of contract standard terms and application of industry terms and conditions.
• Supports ongoing contract management, including compliance to contractual terms by the suppliers; management of contract expiry and renegotiation of contracts
• Ensures the mechanics of the contracts, as well as the risks, are understood by all impacted stakeholders.

SUPPLIER PERFORMANCE MANAGEMENT

• Develop a list of key and strategic suppliers to be approved by the Local Contract Committee and Group Category Managers
• Manager the supplier performance management processes including coordinating SPM with end-user’s involvement; developing the assessment questionnaire.
• Facilitates the performance review process. Uses tools to drive analysis of a wide variety of performance information.
• Propose and apply incentive schemes and penalties to drive and improve performance.
• Facilitate development of mutually agreed performance improvement plans.

STAKEHOLDER MANAGEMENT

• To closely manage the relationship with internal customers and stakeholders, both within the framework of cross-functional
• category teams but also generally other internal stakeholders with relation to the category
• To proactively organise sessions with internal stakeholders and external stakeholders to explore opportunities that can reduce cost and risk and drive innovation

TENDER MANAGEMENT

• Manage and ensure effective execution of the Tenders within the prescribed policies and procedures
• Manage the tender process and ensure prequalification of suppliers (including compliance to HSE requirements) and lead Supplier Evaluation Process.
• Chair all cross functional team meetings to actively manage the project timelines; communicate with the team members and other stake holders and lead presentations to Tender Committee.
• Manage and ensure integrity of information by quality check tender presentations and documents

GENERAL

• To appropriately apply policies and procedures in compliance with the government laws
• To enhance BBBEE rating through monitoring suppliers and contracting and buying from BBBEE accredited suppliers, obtaining the set targets
• Stakeholder Management and Communication
• To ensure suppliers adhere to TSA procurement procedures
• Assist in closing audit findings
• To report weekly and monthly to Category Manager on all purchasing activities
• Responsible for commercial vendor pre-qualification and due diligence checks
• Collaborate and work closely with Total Group Procurement (TGP) and other affiliates
• Should be able to work with– OPTMA, SMART, ARIBA esourcing, SAP, AGORA and MDVA
• Ensure that all goods and services are procured within the defined hse requirements and suppliers adherence to hse rules

Context and environment

• Establish, engages in and build collaborative relationships with business and project teams and other key business unit stakeholders. Ensures procurement of goods and services is done within compliance to Total Group and Local Procurement Policies/Directives and standards to minimise risk and cost exposure.

Candidate profile

As a Category Specialist, ideally you will possess the following  :

• A relevant recognised Bachelor of Commence or B-Tech degree or equivalent degree/Diploma preferably purchasing or logistics from a recognised tertiary institution
• Minimum of 7 years procurement experience with at least 3 years in strategic sourcing
• Good communicator and potential to lead
• Knowledge of developing Sourcing strategies and execution of Tendering process a prerequisite
• Previous experience or understanding of indirect commodities gives an added advantage
• Good analytical skills and reporting capability are essential
• Key competencies should include strong negotiation skills, analytical skills, high personal integrity, excellent presentation and strong English communication skills, both written and oral.
• Microsoft Office (Word, Outlook, Excel, PowerPoint, Vision and Projects)
• SAP System
• e-Procurement / e-Sourcing

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Job Description
The Logistics team is looking for a Fuel Controller for the Waltloo area to join their team. As a Fuel Controller, you will be responsible for the following activities :

Strategy

• Ensure that all stock movements are accounted for, as well as stock and ullage availability and tank is never pumped below the minimum allowable stock level.
• Oversee all shift activities and escalate to management all issues that can’t be resolved at fuel controller level or need urgent attention.
• Escalate all emergency situation to management as they occur and focus on getting all alarms resolved and acknowledged.

KEY RESULTS

• Capture/process all stock movements on SSAM on real time basis.
• Supervise and handle the pipeline, rail and road replenishment operations of the plant to ensure all depot and products received and handled are done so safely and efficiently thereby contributing to improved controls.
• Liaise with TFR for placing and removal of the rail tank cars on the siding.
• Stock levels are maintained at set targets to minimise working capital requirements and to meet supply demands.
• Effective stock control to ensure: Stock gains/losses are within accepted norms/standards to minimise stock losses. Dip tanks manually if needed. Products are reconciled daily to maintain quality control.  Claims are initiated for the transport or pipeline losses that are outside the tolerances.
• Ensure that all stock management documentation complies with all audit requirements.
• Management of KPI’s to ensure that there are no exceptions.
• Handling of stock related queries and corrections.
• Assist the shift supervisor in controlling the loading and issuing of all product in the plant.
• Ensure proper document control of all movements.
• Ensure that there are no anomalies on KPI’s, and that all queries are being resolved in the shortest possible time.
• Ensure SSAM balances on a daily basis to SAP and all gains or losses out of norm are investigated and reported to the Terminal supervisor/ Manager.
• Assist with the practical training of Operations and Management trainees and employees from other depots through on-the-job training and rotation within the plant that will result in meeting the objective of the training programme.
• Assist the shift office with vehicle Inspection, BVO induction and updating of BVO’s & vehicle details on SSAM.
• Perform any other duties as reasonably requested by the Terminal Supervisor or Manager.

HSEQ

• Effectively manage and minimize the risk associated with Depot Operations by ensuring:
• Compliance with all HSE Policies, Rules, guidelines and legal requirements with area of responsibility
• Promotion of safe working environment and positively contributing to the company’s HSE KPI’s and risk reduction strategies
• Manage the HSEQ and security of the Terminal ensuring safety, environmental and quality systems are maintained.
• Handle any operational crises and problems pertaining to the Terminal by activating contingency plans and advising all affected parties so as to avoid any/minimal disruption of the operational activity in the Terminal.
• Legal HSE competency requirements are enforced within area of responsibility

Legal

• Comply to OHS-ACT Section 8.2i b (legal compliance to national, environmental and local laws ) appointment.
• Assist with the Optimising of TSA’s use of Depot assets and ensure compliance to NERSA licence conditions.

Governance:

• Ensure effective risk management and internal control, including asset management, for area of responsibility

Context and environment

• You will  supervise the operation of the depot within the framework of relevant legislation and regulations governing the Industry thus ensuring high customer service levels with the aim of contributing to the effective management and efficient operation of the terminal.
• Establish the most appropriate storage facility for the drain back of returned product.
• Ensure sufficient stock on all grades at all times by liaising with the supply department and OOC`s.
• You will ensure the highest awareness and application of HSEQ and security standards on a constant basis due to the serious risk and impact an incident can have on the Company, both internally and externally (e.g., lives of people, Company image, working capital, assets, legislative, environment and social-factors).
• You will investigate product losses due to inaccurate admin or loading of product. Poor system response time and regular downtime exacerbates time management and ensuring workload is completed timeously.
• Ensure that documentation is strictly controlled and captured on TL correctly due to the high number of transactions.
• Ensure that all stock movements are accounted for, as well as stock and ullage availability and tank is never pumped below the minimum allowable stock level.
• Oversee all shift activities and escalate to management all issues that can’t be resolved at fuel controller level or need urgent attention.
• Escalate all emergency situation to management as they occur and focus on getting all alarms resolved and acknowledged.
• At times report-consolidated results of the Depot and any exceptions thereto monthly together with the corrective actions plans to ensure accurate reporting of the Depot’s activities and results and recommend areas of improvement.
• KPI’s – expenditure, TL exceptions, audit reports (safety, quality, environment and admin), HSEQ stats, transport KPI, stock loss reports.

Candidate profile

• Qualification : Btech in Engineering / Logistics. 
• 3 -6 years’ experience gained in a petrochemical, production, and warehousing or industrial environment