Careers at University of Johannesburg

• Responsible for all the aspects pertaining to student administration, i.e., but not limited to, the total academic life cycle from admission, to registration, through to the finalisation of examination results and the conferment of degrees.

Responsibilities:

• Manage and process applications for admission to the faculty, both undergraduate and postgraduate studies.
• Perform a supervisory role to all staff reporting into the SFO post in all matters related to applications and admissions.
• Conduct audits of application records within the faculty to ensure efficient and effective management of applications within the faculty.
• Updates and maintains student communications related to the admission statuses of the applicants.
• Manages and monitors application reviews within academic departments to ensure that applications are actioned, and applicable communications are sent to applicants
• Maintain and coordinate communication between internal departments in matters related to the admission.
• Generate and interpret data needed for decision making or strategic planning with academic departments.
• Manage the processes, planning, systems setups, testing and execution of annual registration sessions, including registration amendments sessions and related tasks.
• Review and update registration records to ensure the correctness of student data and curricula for students according to the qualification rules.
• Conduct audits of registration records reviews to ensure integrity of student data.
• Deal with registration and related queries with students, staff and relevant stakeholders timeously and accurately.
• Manage the processes liked to undergraduate studies and for postgraduate studies, the coursework component, and its related assessment matters.
• Review and liaise with academic departments on how their module offerings are to be assessed and the liaison required for the update and related setups on the student system.
• Manage all matters related to the assessment sessions in terms of timetabling requirements.
• Manage and monitor the marks and mark amendment matters.
• Manage and monitor special and deferred assessment requests / opportunities.
• Manage and monitor academic exclusion applications.
• Ensure the accurate review of results and related reports and signoffs prior to publication.
• Ensure the submission of all requisite internal/external assessor reports, mark sheets etc, are submitted.
• Conduct audits reviews of student records in relation to appropriate allocation of result outcomes.
• Ensure the appropriate review of validation reports on students who are eligible to graduate and all cases where exceptions / conditions may impact the eligibility to graduate.
• Generate, prepare and interpret statistic on pass rates and throughout.
• Manage and monitor the regular review of research milestones and related data updates.
• Manage and monitor the submission of postgraduate matters for approval by the FHDC and SHDC and all notices related to the decisions made on the various student matters the committee considers as well as the timeous and accurate update of the decisions on the student system.
• Manage, monitor and track the research assessment processes linked to student research assessments, from receipt of research to conclusion of the research assessment and payment of assessors.
• Manages, validates, and prepares all matters related to the allocation of the students to graduation ceremonies.
• Provide secretariat support to faculty committees and boards, which will include the preparation of all agenda’s minutes, annexures and supporting documentation within the various governance structures and template requirements – the faculty has a number of internal governance structures that must be managed, in addition to submission that must be made to other University or statutory bodies, boards.
• Ensure that the Faculty and University regulations, policies and practices are adhered to.
• Ensure that the introduction of amendments to regulations policies, qualifications, etc. goes through the correct governance structures for the requisite approvals.
• Ensure the timeous update of the academic structure with the relevant University departments on the student system.
• Ensure the update of faculty literature such as yearbooks and faculty prospectus with the above-mentioned updates accordingly
• Manage and monitor the Identification of potential graduates.
• Manage and maintain student records and validation reports of potential/eligible graduates to ensure only eligible students appear on the programme and compliance in the award of degrees.
• Manage and monitor the confirmation and sign-off of graduates with faculty staff.
• Manage and maintain graduation lists, programmes, certificates, laudations, minutes etc. of graduates accurately and timeously
• Facilitate any additional tasks assigned by the HFA.

Minimum requirements

• Degree or relevant qualification (NQF 7)
• Two (2) to three (3) years' of job-related experience
• A minimum of five (5) years’ academic administration experience within a higher education institution
• Five (5) years’ extensive ITS / student system experience (including the ability to train staff in student systems and academic administration business processes)
• Knowledge of University policies and processes
• Knowledge of Faculty rules and regulations
• Knowledge of Academic regulations
• Understanding statutory body requirements (DHET, SAQA, CHE)
• Excellent computer skills in Windows and MS Office
• Knowledge of ITS /student systems and HEDA (BI reporting) systems

Competencies and Behavioural Attributes:

• Proficiency in English and another official South African language
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Excellent computer skills
• Good problem-solving and numerical skills
• A flexible and versatile team player who will work and excel in any environment
• Highly organized and efficient with excellent follow-through abilities
• Accuracy and attention to detail
• Reliability and integrity
• Listening and patience
• People management
• Time management and assertiveness
• Ability to work in a pressurized environment

Deadline:22nd May,2026

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Job Description:

• The Department of Biotechnology and Food Technology is established in the Faculty of Science at the Doornfontein Campus of the University of Johannesburg. The department offers vocationally focused undergraduate qualifications as well as postgraduate qualifications up to the doctoral level within the disciplines of Biotechnology and Food Technology. It is focused on training scientists and technologists in Biotechnology and Food Technology for a wide range of industries as well as research in related fields. This post focuses on technical support related to Biotechnology discipline.

Responsibilities:
The successful candidate

• Must be able to operate and maintain various biotechnology laboratory equipment.
• Must be able to conduct various biological, microbiological, and biochemical tests on biological samples to assess their characteristics, quality and safety.
• Must be able to conduct practical laboratory sessions independently without supervision.
• Must be able to prepare biological samples for analysis by following standardized laboratory procedures and protocols.
• Must be able to record and analyse experimental results using computer software or manual methods.
• Must be knowledgeable about biosafety procedures, laboratory safety regulations, and good laboratory practics (GLP).
• Maintaining accurate records of all experimental procedures, laboratory activities, and results.
• Must be able to train Work Integrated Learning (WIL) students in laboratory techniques and technical duties when necessary.
• Must be able to evaluate laboratory equipment usage/repair status and liaise with suppliers regarding service, repairs, or procurement of new equipment and materials.

Minimum requirements

• Diploma (NQF 6) in Biotechnology, Microbiology, Biochemistry, Molecular Biology, or Bioinformatics, with 2 to 5 years’ work experience in the lab environment.
• Familiarity with SA Biotechnology Industries.
• Strong commitment to excellent teaching and learning in the lab.

Competencies and Behavioural Attributes:

• Good written and oral communication skills in English.
• Good IT skills, including word processing, spreadsheets (Excel, Outlook, Word etc.).
• Good communication and numeracy skills.
• Excellent interpersonal and listening skills.
• Proactive self-starter.
• Ability to support others, and to work as part of a team.
• High energy level, good health.
• Strong to lift or move lab equipments when necessary.

Deadline:14th May,2026

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Job Description:

• To manage designated projects to completion within the broader portfolio of projects aimed at mitigating disruptions in utilities and the reduction of backlog maintenance. Manage and continuously enhance the Project Management Office (PMO) by ensuring effective governance, standardisation, and delivery of projects and programmes.

Key Relationships:

• Work closely with Director Operating Excellence to implement PMO standards, methodologies and tools (PPO)
• Work with Project Consultant in the COO's office and other Project Managers to provide engineering assistance.
• Work with ED Facilities Management to coordinate supply chain support, resources and expertise required to execute projects.
• Work with external consultants, contractors, suppliers and vendors to source support required to execute projects.

Responsibilities: 

Project Initiation:

• Receive and evaluate project ideas for development into executable projects.
• Develop Project Charters and obtain necessary approvals.
• Participate in Project Prioritization and Portfolio Optimisation activities.
• Identify key stakeholders for each project and develop a stakeholder engagement strategy.

Project Planning:

• Develop Project Management Plans including the Project Schedules (Time Management), Cost Plans, Quality Plans, Risk Plans, Communication Plan and Resourcing Plan (Human Resources).
• Develop project scope with detailed client or project requirements and deliverables.
• Plan and execute the Project Procurement Plan in line with UJ Procurement Policies.

Project Execution:

• Direct and manage Project Execution.
• Perform Quality Assurance in line with the Quality Management Plan
• Mobilise, induct and manage Project Team(s).
• Generate Project Progress Reports.
• Manage Stakeholder Expectations.
• Support SCM with procurement technical support where or when required.

Project Monitoring and Controlling:

• Monitor and control Project work.
• Perform integrated Change Management.
• Verify and control Project Scope.
• Control Project Schedule.
• Generate Performance Reports.
• Monitor and control Project Risks.
• Monitor Contractor Safety Compliance.
• Generate and sign-off Completion Certificates.

Project Management Office:

• Build PMO capability across the COO domain.
• Drive continuous improvement of PMO processes, templates, and governance practices.
• Ensure adherence of governance frameworks, policies and controls.
• Provide consolidated portfolio reporting to Executives and governance structures.
• Drive adoption of project management best practices across the COO domain.
• Embed lessons learned and continuous improvement cycles.
• Support COO domain change initiatives linked to project delivery.

Project Close-out:

• Close Project or Phase.
• Close Project Procurement.
• Conduct "lessons learned" sessions.
• Issue Closure Reports.
• Demobilize Contractors and Service Providers.

Commissioning and Handover:

• Develop a Commissioning Plan and necessary approvals.
• Lead Commissioning activities.
• Lead Project handover activities to Operations Team.
• Generate Commissioning Report.
• Participate in Post-Implementation Reviews.

Minimum requirements

• An Honours degree (NQF 8) or equivalent in Engineering or Project Management or Business Management.
• Ten (10) and more years of experience in Engineering or Project Management or Operations
• Proven experience in establishing or managing a PMO function
• Experience in Project Safety Management.

Recommendations:

• PMP® (Project Management Professional) or equivalent certification.
• Understanding of National and Local Governments regulations related to infrastructure development.

Competencies and Behavioural Attributes:

• Results focused.
• Strong problem-solving and analytical skills.
• Strong organisational skills.
• Excellent communication and teamwork abilities.
• Strong report writing and written communication skills.
• Negotiation skills.
• Attention to detail.
• Proficiency in PMO tools and Microsoft Office Suite.

Deadline:22nd May,2026