Current Jobs at Department of Higher Education and Training

REQUIREMENTS :

• Matric or equivalent qualification plus undergraduate National Diploma (NQF Level 6) in Education or relevant qualification as recognized by SAQA. 3-5 years relevant experience in Education Teaching and Learning environment or related field.
• Knowledge of PSET and CET. Knowledge of teaching and learning. Knowledge of Skills Development Act, Public Service Regulations and Public Service Act, Labour Relations Act.
• Knowledge of the Public TVET sector and its regulatory and legislative framework. Knowledge and understanding of the Higher Education sector. 

DUTIES :

• Oversee Curriculum Management and Administration. Develop, implement, monitor academic and curriculum policies. Support the implementation of new programmes. Support the implementation of new programmes, qualifications and revised National Curriculum (Vocational).
• Update NC(V) qualifications policy with SAQA. Coordinate review of the ICASS guidelines for report 191 and NC(V). Develop policy/guidelines for management of curriculum (classroom management policy). Monitoring the conduct of assessments on all programmes.
• Provide required report to college executive and oversight bodies. Oversee coordinated curriculum delivery at all the college’s delivery site. Ensure the implementation of best practice teaching in collaboration with the campus manager.
• Oversee Academic Management Services. Provide academic support to lecturing staff. Plan for delivery of quality teaching and learning. Ensure that enrolment targets are set and achieved.
• Assist with admission processes. Assist students to have and receive the necessary career guidance to enable them to make informed programme choices. Ensure the provision of guidance for the improvement curriculum content and delivery based on engagement with public and private industry stakeholders.
• Analyse results and plan for intervention of critical subjects (Action Plan). Plan for delivery quality teaching and staff. Provide Learning Materials. Coordinate activities for the development of learning materials. Identify learner material, equipment and other resource requirements. Dissemination of overall learning materials.
• Management of all humans. Financial and other resources of the unit. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. An appropriate Diploma/ Bachelor’s Degree (NQF 7) in Psychology or BA. Social Work (Major in Psychology) or equivalent qualification.
• 3-5 years’ supervisory experience at a salary level of 7 or 8 in an education/teaching and learning environment or a related field. Sound knowledge of career guidance, including the disability of students.
• Computer literate and competent in Word/Excel/PowerPoint/Outlook/Teams. Good verbal and written communication skills, presentation and report writing skills. A valid driver’s licence.

DUTIES :

• Oversee the administration of the student support services unit. Overall management and coordination of the student support services unit.
• Develop the annual student support services operational plan. Management and provision of student counselling services.
• Develop and monitor implementation of career guidance plans. Develop and monitor the induction and orientation programme. Manage the implementation of academic support referral systems.
• Develop and manage annual student support services budget. Management and facilitation of student governance and student leadership development.
• Manage mainstreaming of gender and disability within students. Develop and manage implementation of student health and wellness programmes.
• Develop and monitor alumni services as well as tracking systems of previous college students. Management and implementation of sports, recreation, arts, and culture programs in the college.
• Prepare and provide regular reports to the academic board, management and college council. Provide relevant and timely management information to all other relevant stakeholders. Management of human, financial, and other resources of the unit. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. A recognised Bachelor’s Degree / National Diploma in Financial Accounting / Cost & Management Accounting / Internal Auditing.
• Preference will be given to candidates with five (5) years of financial experience, who have in-depth knowledge of expenditure, fixed assets, inventory, revenue functions, clearing of accounts and reconciliations.
• A minimum of three (3) years of supervisory experience. Knowledge of Basic Accounting Systems (BAS).

DUTIES :

• Formulate and regularly review financial management policies. Monitor the effectiveness of financial operations through the assessment of key financial performance indicators. Facilitate and coordinate the annual budgeting process. Perform monthly budgetary and expenditure analysis.
• Coordinate, manage and monitor cash flows. Analyse, manage and monitor monthly reconciliation of bank, debtors, creditors, suspense and general ledger accounts. Authorise and monitor employee salaries, deductions and allowances and ensure annual reconciliation of employee tax.
• Authorise supplier and creditor payments in line with treasury regulations and college policies. Manage college assets, inventory and consumables registers.
• Ensure maintenance of detailed records of fixed assets. Ensure accurate calculation and recording of depreciation for all college fixed assets. Prepare inventory, fixed assets and expenditure reports for management on a monthly basis. Plan and manage regular audits and stock-taking of assets and consumables.
• Ensure accurate and proper recording, utilisation and classification of financial transactions including allocated funds. Establish systems to maintain and safeguard all financial records.
• Compile and submit all reports and information as may be required by Management, College Council, Department of Higher Education and Training and/or Auditor General. Manage the issuing of College claims and confirmation of balances.
• Compile financial statements for each financial year. Liaise with auditors to ensure a smooth audit process and positive audit reports. Manage staff. Liaise with all internal and external stakeholders relevant to the KRAs of the Financial Accounting Unit. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. A recognised National Diploma in Office Management and Technology / Public Management or related qualification. Practical experience in Office Management and Technology / Public Management. A post graduate qualification in the relevant field/s will be an advantage.
• Relevant experience in strategic planning and administration environment. Knowledge of Public Service legislations and policies.
• Knowledge of PSET. Knowledge and understanding of the TVET/ CET Administration. Understanding of the Higher Education sector will be an added advantage.

DUTIES :

• Render administrative/executive support services in the office of the Principal. Provide secretariat support to College Council, Council Committees, Academic Board, Senior Management and other external stakeholders. Provide strategic management, monitoring and evaluation services.
• Oversee and maintain logistics within the office of the principal. Arrange all meetings (Sub-committee, Council, EXCO and other external stakeholders).
• Arrange all academic board and academic board committee. Arrange and support for training interventions. Coordinate the décor layout, food service, invitation and media protocol requirements for college-hosted functions. Maintain stock of standard forms and stationery. Establish and maintain an effective records management system.
• Management of all human, financial and other resources of the unit. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. A recognised National Diploma or Bachelor’s Degree in Communication or Marketing or equivalent qualification.
• Valid driver’s licence. 5 years’ experience in marketing and/or communication environment of which three must be at supervisory level.
• Knowledge of policies and governance environment of TVET Colleges including knowledge of the annual reporting requirements by the Higher Education Institutions.
• Knowledge and understanding of the monitoring of performance management and development system. 

DUTIES :

• Develop, update and maintain communication and marketing strategies, policies and procedures. Constantly identify and align information sharing and communication practices/platforms to adapt to the changing communication environment and to maximise target market reach.
• Oversee and monitor implementation of the college branding strategy. Provide guidelines to management and staff on college branding related matters.
• Manage and coordinate high level college events including annual graduation ceremony and special functions such as launches. Manage public relations and media liaison services.
• Nourish existing client relations and partnerships by ensuring that client satisfaction levels are maintained and by promoting sound client relations across all sites.
• Oversee the development and production of college publications, including but not limited to the annual report, college newsletter, prospectus and profile. Regularly communicate College campaigns on social media and on online communication. Regularly maintain the content, design and layout of the college website.
• Provide photographic services and write articles for the college. Manage human, financial and other resources of the unit. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. A recognised three (3) years National Diploma/ Degree (NQF level 6) in Building Management / Safety Management / Construction Management / Property Management / Civil Engineering or relevant qualification.
• A post graduate qualification in the relevant field/s will be an advantage.
• At least 5 years’ relevant experience in the Facilities Management, SHERQ and OHS environment.
• Knowledge of Public Service Act and Regulations, Occupational Health and Safety Act, Immovable Asset Management Act, ISO accreditation, CET Act, Basic Conditions of Employment Act, Labour Relations Act, PFMA and Treasury Regulations, telephone management system, fire control system and facilities management system. 

DUTIES :

• Oversee the construction and maintenance of buildings and premises. Ensure compliance to SHERQ and OHS Act. Develop and implement fleet management policies and procedure. Maintain the physical security function including key control, personnel, document and surveillance security.
• Ensure proper handling of College records, documents and archiving. Manage all infrastructural projects in liaison with the Principal Agent. Assist in identifying, collating, recommending and tracking college infrastructural projects. Assess ad-hoc projects proposals and motivate relevant project work.
• Ensure that work is correctly scoped. Coordinate and develop the strategic infrastructural and/or maintenance plan of the college. Where directed manage the required tasks borne of the College Infrastructural Efficiency Grant CIEG) of the project, and ensure that work is aligned to the DHET’s requirements thereof.
• Ensure projects are managed through their phases, from project initiation, to delivery to close-out. Work / Liaise with relevant stakeholders to manage projects. Maintain a risk register for all projects undertaken. Maintain sound relationships between internal and external stakeholders. Compile and submit comprehensive reports and ensure adherence to reporting standards.
• Ensure there is complete close out report before the rest of the project costs are paid out. Management of all human, financial and other resources of the unit 

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REQUIREMENTS :

• Grade 12 or equivalent. A recognized three-year Degree / Diploma in Accounting / Financial Management or equivalent qualification.
• 5 years’ experience in a relevant financial environment. computer literate. At least three years of experience working with ITS payroll will be an added advantage.
• Knowledge of financial functions and practices practices as well as the ability to capture data and collate financial statistics.
• Knowledge of financial accounting procedures, methods and principles established for the processing of salaries and financial transactions.
• Transactional experience of accounting systems specifically relating to posting of accounting entries. Knowledge of the public sector financial management compliance and reporting requirements. 

DUTIES :

• Ensure the implementation of budget and expenditure control systems. Draw and analyse monthly accounting reports and supervise corrections, where necessary. Manage income and expenditure.
• Administer payroll control and salary administration. Review all payroll reconciliations and ensure salary control accounts are balanced. Ensure overall supervision and provision of the salary administration service.
• Any Ad Hoc requests from the AD – Financial Accounting and CFO. Oversee verification of information for payroll certification. Ensure the correct classification of payroll costs in line with GRAP requirements.
• Quality assure all payroll transactions. Conduct reconciliation of transactions on the college payroll system with the accounting records. Ensure distribution of pay slip to all staff are open on the electronic system. Manage annual SARS reconciliation submission EMP50.
• Ensure distribution of IRP5’s to all staff are open on of the electronics system. Safeguard all financial records. Assist in the compilation of financial statements for each financial year.
• Prepare the unit for the financial audit and respond to queries raised by internal and external auditors. Manage human, physical and financial resources of the unit. Perform ad-hoc assignments from the ASD Financial Accounting and Deputy Principal Finance.

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REQUIREMENTS :

• National Senior Certificate/ Grade 12/ Standard 10 or NCV Level 4. National Diploma/Degree in Human Resource/Development.
• Minimum of three (3) years relevant experience. Minimum of two (2) years’ experience at supervisory level. Computer literacy (MS Word, MS Excel, and MS Power point).
• PERSAL introduction certificate. Valid driver’s license (except for persons with disabilities)

DUTIES :

• Ensure the implementation of training and development programmes. Facilitate the development of Work Skills Plan. Administer bursaries in the College. Administer Internship and learnership programmes.
• Administer Performance Management Development System, Integrated Quality Management System and coordinate Training for College. Facilitate the development of job descriptions.
• Formulate the Employment Equity Plan for the College. Manage human, financial and other resources in the unit. Perform any other duty related to the post. 

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REQUIREMENTS :

• Recognised National Diploma (NQF 6) in Education/ Administration or equivalent qualification). 2-3 years in the examination services / Teaching and Learning environment/ related field.

DUTIES :

• Coordinate internal and external examination assessment services. Coordinate and conduct training of Invigilators, Markers and Data Capturers.
• Facilitate examination and Irregularity Committee for the campus and serve as a Secretariat. Process application and issuing of certificate services.
• Provide administration support for the examination unit. Supervise staff. Perform any other duty related to the post. 

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REQUIREMENTS :

• National Senior Certificate/ Grade 12/ Standard 10 or NCV Level 4.
• Recognized National Diploma in Human Resource Management/Development (NQF level 6) or relevant qualification. Introduction to PERSAL certificate.
• 2-3 years’ relevant experience in Human Resource development environment. 

DUTIES :

• Implement all training and development programmes in line with approved plans. Facilitate the development and implementation of Work Skills Plan. Process bursaries in line with the departmental policy. Coordinate the implementation of Internship and Learnership Programmes.
• Coordinate the implementation of Performance Management Development System, Integrated Quality Management System and coordinate training for College staff.
• Facilitate the development of job descriptions. Provide assistance on the development, review and implementation of Employment Equity Plan for the College. Supervise human resources/employees.

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REQUIREMENTS :

• Recognised National Diploma (NQF 6) in Office Management and Technology/Public Management or equivalent qualification.
• 2-3 years relevant experience in Administration environment. 

DUTIES :

• Render administrative support services. Draw up a campus enrolment plan for both NCV and report 191. Gather departmental information and compile a report for A-TEAM and Campus Management. Prepare reports, presentations, and other correspondence.
• Arrange meetings, conferences, workshops and other gatherings as required. Provide other secretarial support services to campus management.
• Administer and coordinate human resource services Coordinate Leave forms and submit to central office. Coordinate PMDS documents and submit to central office.
• Coordinate all relevant documentation pertaining to disciplinary cases and grievances. Follow up and resolve all human resource administration queries and issues emanating from campus staff. Maintain human resource records administration.
• Monitor the attendance register for staff. Coordinate the compilation of duty registers and payment for part-time lectures. Support the implementation college staff wellness programme at campus level. Provide procurement services. Recommend purchase requisitions to Campus Manager.
• Draft procurement memo. Draft procurement memo. Complete requisition form. Receive goods and services. Coordinate and submit invoices to central office for processing. Verify the correctness of goods and services supplied against the appropriate documentation Follow-up on campus requisitions made.
• Maintain a proper filing system. Maintain files for all campus staff. Filing of all relevant documentation according to QMS requirements and National Achieve Act. Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official.
• Administer student registration and examination process. Assist in the registration of students. Store student portfolios of evidence and student records. Scan documents of students.
• Capture and reconcile information for students. Ensure data exceptions and corrections. Process the details of applications for programmes and credits. Coordinate the student registration process. Coordinate the examination process. 

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REQUIREMENTS :

• Recognized National Diploma in Information Technology (IT)/ Computer Science or equivalent A+, ITIL v3 Foundation, Valid code B driver’s licence, at least 1-2 years’ experience in IT environment. Software and hardware support (Windows Microsoft)

DUTIES :

• Assist in management of Service Desk and Desktop support function services. Setup user account on desktop and laptop (mailbox and windows). Unlocking of password using Admin Pack. Setting up desktop, printers and data projectors.
• Assist in maintaining a service catalogue and standard operating procedures. Implementation of IT services Desk policies.
• Perform backups information and anti-virus support and offsite storage. perform trouble shooting and diagnosis Support the availability of emails services, internet services, application services on workstation and availability of connection to transversal mainframe system.
• Install, maintain, support telephone system and network. Perform installation, configuration, testing and upgrade tasks that may require some research and analysis. Provide telephonic support. Prove network cabling. Perform PC installations and software installations.
• Provide technical support of the configuration, installation, repair and replacement of computers, printers and telephones Configuring mainframe applications (BAS, LOGIS & PERSAL) Troubleshooting of all issues reported Provide support of data migration during computer setup Rendering of IT information management services: Plan, develop and improve computer based information systems.
• Maintain information management systems such as database to ensure integrity and security of data Gather and analyses users’ issues in ICT and provide solutions. Provide assistance on ICT related project activities. 

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REQUIREMENTS :

• Senior Certificate or equivalent plus a National Diploma / Degree in Financial Accounting or equivalent qualification.
• 2 years’ experience working in the bursary administration environment.
• A good understanding of the TVET College Bursary Scheme requirements and regulations of the National Students Financial Aid Scheme (NSFAS). 

DUTIES :

• Provide student financial assistance support at all registration times. Provide advocacy on all financial aid support to new students during registration and orientation period. Provide advocacy on all financial aid support to progressing and gap year students. Support students and facilitate smooth registration and application of financial assistance to both new and progressing applicants.
• Provide support and facilitate NSFAS online system. Capture campus NSFAS applicants on the registration template for submission to NSFAS. Assist students with private accommodation and travel allowance applications. Administer student attendance report requisitions. Verify student accommodation with property owners.
• Be responsible for verbal and written enquiries from students, parents and other relevant stakeholders. Coordinate student bursary schemes and financial aid administrative support services. Administer the bursary and financial aid schemes application processes in line with NSFAS guidelines, funder MOU/SLA and policies. Create bursary fund on the ITS system. Create bursary applications and estimates on ITS system.
• Coordinate the authorization of disbursement funds. Facilitate other financial aid schemes and options where possible. Allocate bursary remittances on the ITS System. Maintain effective record keeping systems to facilitate smooth external audits and positive audit outcomes.
• Liaise with the finance department and ensure that financial aid accounts are updated and reconciled on a continuous basis. Provide guidance to bursary clerks

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REQUIREMENTS :

• Grade 12 certificate or equivalent. A recognised National Diploma in Supply Chain Management / Logistics / Public Management) equivalent/related qualification.
• Basic knowledge of supply management duties, practices as well as the ability to capture data.
• Knowledge of assets disposal procedure. Knowledge and understating of legislative framework governing Public Services. 

DUTIES :

• Render demand and acquisition clerical support by performing the following tasks: - update and maintain supplier (Including contractors) database; register suppliers on business management system; request and receive quotations; capture specification on the electronic purchasing system; place orders;
• Issue and receive quotations; provide secretariat or logistical support during the bid consideration and contracts conclusion process and compile draft documents as required.
• Render logistical services by placing orders; receive and verify goods from suppliers; capture goods in registers database; receive request for goods from end users and issue goods to end users. Conduct spot checks and stock counts. Maintain records and filing system.