Current Openings at O'Brien Recruitment

• An experienced Payroll Administrator to join our team on a maternity cover basis. In this role, you’ll play a critical role in managing payroll functions for our organization, ensuring accuracy, compliance, and timely payroll processing. This is an excellent opportunity for someone experienced in high-volume, multi-payroll environments.

Key Responsibilities:

• Full-cycle payroll processing for 500+ employees, including temporary and permanent staff.
• Use Sage 300 payroll software to manage payroll data, timesheets, and employee records.
• Handle multiple payrolls (weekly, 25th and month-end), ensuring accuracy and compliance with all regulatory requirements.
• Pull reports on hours worked from the PRP system and generate payroll reports used for invoicing.
• Respond promptly to payroll enquiries and resolve any discrepancies.
• Assist with payroll reporting, reconciliations, and month-end processes.
• Ensure adherence to South African labour laws and tax regulations.

Requirements:

• Proven experience in payroll administration, handling a payroll of 500+ employees.
• Proficiency in Sage VIP or Sage 300 (essential).
• Experience with multiple payrolls is advantageous.
• Strong attention to detail, excellent organizational skills, and a commitment to confidentiality.
• Solid understanding of South African labour laws and tax regulations.
• Strong communication skills and a team-oriented approach.

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• Warehouse Manager to join their team at their Distribution Centre in Killarney Gardens, Cape Town. The ideal candidate will oversee stock control, ensure accurate data management, and uphold the highest standards of warehouse operations.

Requirements:

• Grade 12 / NQF 4 (essential)
• Diploma in Warehouse Management or Stock Control (advantageous)

Experience:

• Minimum of 2 years in a similar position
• 3 years’ experience in operations or warehousing
• Experience in aluminum profiles, systems, or accessories (advantageous)
• Proficient in SAGE / Pastel Evolution and MS Excel (intermediate level)
• Strong knowledge of stock management principles
• Excellent organizational skills and attention to detail.
• Ability to manage stock investigations and meet tight deadlines
• Willingness to work outside normal hours as required

Responsibilities:

• Maintain accurate stock records and reconcile with storage systems
• Conduct daily and monthly stock counts, ensuring timely resolution of discrepancies
• Ensure proper binning, labeling, and organization of stock
• Monitor stock levels and conduct regular stock takes
• Ensure all stock journals and valuation reports are accurate and completed in SAGE
• Maintain up-to-date stock control systems and provide detailed reports to supervisors
• Support data accuracy and allocate stock to correct bins on the system

General Duties:

• Maintain health, safety, and hygiene standards in the warehouse
• Provide hands-on assistance in the warehouse when needed

Desired Skills:

• Adaptability
• Communication
• Inventory Management
• Management
• Organization
• Planning
• Solving Problems 

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• Revenue Management Specialist, you’ll be at the forefront of driving revenue strategy and forecasting. Your responsibilities will include implementing the Annual Revenue Plan and Profitability Strategy to optimize hotel performance. You'll monitor and analyze both short- and long-term trends, ensuring that we’re not only meeting but exceeding our revenue targets.
• Please forward your suitable application to [Email Address Removed]

Key Responsibilities:

• Revenue Strategy & Forecasting: Conduct long- and short-term forecasts, analyze trends, and provide recommendations to enhance profitability.
• Competitive Analysis: Regularly evaluate the market, assess competitor pricing and strategies, and provide actionable insights.
• Business Performance Reporting: Monitor and report on the hotel’s performance, evaluating group business and other revenue streams to maximize occupancy and profitability.
• Weekly Revenue Meetings: Lead and facilitate discussions to align team strategies and performance goals, providing data-driven insights to improve revenue.

Qualifications & Skills:

• Education: 3-year Hospitality Diploma and a formal Revenue Management qualification.
• Experience: Proven experience in revenue management within the hospitality industry, preferably in a 5-star setting.
• Technical Skills: Proficiency with cloud-based Property Management Systems (PMS), Channel Manager, and Global Distribution Systems (GDS). Intermediate-level skills in Microsoft Excel are essential.
• Software Knowledge: Familiarity with IDeaS G3 or IDeaS RMS is highly desirable.
• Communication: Exceptional communication skills with the ability to convey complex data and insights effectively.
• Detail-Oriented & Analytical: You have a sharp eye for detail, excellent problem-solving skills, and a data-driven approach to decision-making.
   

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• Are you a detail-oriented professional with a knack for sales operations and logistics? Can you work in a fast paced and dynamic environment? Join a dynamic company that services the mining and construction industries as a Sales Operations Controller. In this key role, you’ll handle a variety of duties, manage important processes, and ensure smooth operations across multiple regions, including South Africa, Zambia, and the DRC. This position will be based at offices located in Century City.
• Please note this position with require travel once or twice a year to Zambia.

Key Responsibilities:

• Administrative & Filing: Maintain organized records for all sales operations.
• Profit Analysis: Regularly analyse gross profits and gross profit percentages.
• Order Tracking: Monitor customer back-orders and prepare timely reports.
• Customer Quotes: Calculate and process customer quotes using Sage One.
• Goods Clearing: Manage the clearing process for inbound and outbound goods.
• Inventory Systems: Develop and manage inventory systems on Sage One.
• Delivery Scheduling: Oversee ETA for part deliveries to regions like Zambia.
• Documentation: Ensure all Proof of Deliveries (PODs) and customs documents are checked, stored, and uploaded to Google Drive.
• Imports & Exports: Coordinate all import and export operations.
• Freight & Logistics: Manage logistics, ensuring timely delivery and cost-efficiency.
• Job Card Costing: Perform job card costing and provide detailed analyses.
• Customer & Supplier Relations: Build and maintain strong relationships with customers and suppliers.
• Power BI Implementation: Oversee Power BI management (coming into effect in 2025).
• Customer Invoicing: Process customer invoices on Sage One.
• Supplier Invoicing: Process and manage supplier invoices on Sage One.
• Purchase Orders: Manage and process supplier purchase orders on Sage One.
• Month-End Reconciliation: Complete month-end sales reconciliation with related parties.
• Sales for Africa Regions: Coordinate and manage sales operations in regions including DRC, Zambia, and South Africa.
• Stock Management: Handle stock management, including replenishments, monthly stock takes, stock reconciliations, and processing stock items and costs on Sage One.
• Supplier Back-Orders: Track supplier back-orders and provide regular updates.
• Supplier Reconciliations: Conduct thorough month-end supplier reconciliations.
• Supplier Sourcing: Source reliable suppliers to maintain an efficient supply chain.

Desired Skills:

• Export
• Import
• Inventory Control
• Invoices
• Order Processing
• Procurement
• Purchase Orders
   

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• The position of Market Safety Lead – Sub Saharan Africa primarily involves overseeing the implementation and compliance of safety management systems, with a focus on market and fleet safety within the organization. The role centers on driving a strong safety culture, ensuring adherence to safety standards and regulatory requirements, and engaging with various management and functional teams to integrate safety protocols into daily operations.  The position requires a diploma in Safety Management (or a related field), at least six years of safety management experience, and ideally two years of fleet safety experience. Strong skills in communication, incident investigation, and an ability to work under stress in a matrix organization are also crucial.

Key Responsibilities:

• Safety Program Management: Managing the market and fleet safety programs, aligning them with corporate safety principles and regulatory standards.
• Culture Building: Engaging and influencing management to foster a robust safety culture and achieve the company's safety objectives.
• Training and Incident Management: Conducting safety training sessions, supporting accident investigations, and maintaining records for safety-related incidents.
• Emergency Preparedness: Implementing emergency response procedures, coordinating evacuation drills, and establishing trained first-aid and firefighting teams.
• Data Integrity and Reporting: Ensuring accurate safety data reporting and responding to incidents, including investigations and root cause analysis.

Day to day duties:

• Manage the implementation of market and fleet safety management systems and programs, ensuring alignment with safety principles, practices, and regulatory requirements.
• Influence and engage management and other business functions to drive a strong market and fleet safety culture and meet company safety commitments.
• Ensure procedures and programs are supported, integrated into daily activities, and continually improved.
• Provide clear direction, resources, and communication on programs to ensure visibility, success, and effectiveness.
• Embed environmental, health, and safety (EHS) standards and procedures fully into operations.
• Implement the fleet safety program to encourage safe driving behaviors and reduce road traffic incidents in line with global strategies.
• Support the fleet safety driver training program to promote defensive driving practices.
• Assist in accident investigations and implement measures to prevent recurrence.
• Maintain records of fleet safety-related incidents and recommend corrective actions.
• Conduct occupational health and safety (OHS) and fleet safety audits, developing action plans to ensure compliance.
• Manage and implement emergency response procedures, including coordinating evacuation drills and managing response teams.
• Ensure the establishment and training of first aid and firefighting teams.
• Monitor and guide affiliates to ensure data integrity and timely reporting.
• Manage performance and address any degradation in safety standards.
• Ensure timely reporting of market and fleet safety data for affiliates or markets.
• Respond to and report safety and security incidents in line with program requirements; support root cause analysis, investigations, and implementation of corrective actions.
• Perform or supervise annual program health checks, addressing gaps or non-conformities and following up on implementation.
• Engage with employees at all levels to foster ownership of fleet safety programs.
• Deliver or oversee all training programs related to security, market safety, and fleet safety; maintain updated training records and gather participant feedback to improve programs and safety culture.
• Provide input for safety briefs, alerts, instructions, and refreshers; ensure all security and safety programs, documents, and plans are communicated effectively and remain current for staff access.

Requirements:

• Diploma in Safety Management or related qualification
• Minimum 6 years Safety management experience is required
• 2 years Fleet Safety experience is advantageous
• Accident investigation (ICAM/RCAT/SCAT/LFI)

Desired Skills:

• Data
• Emerging Trends
• Fleet Management
• SAP Environment
• Health
• and Safety Management (EH
   

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• Are you a confident, innovative, and self-driven individual? Do you thrive in a fast-paced environment where juggling multiple responsibilities is the norm? If so, we have an exciting opportunity for a Recruitment Specialist in Hazvac!

Requirements: 

• Minimum 3  - 5 years experience within recruitment, preferably within a technical or service industry 
• Proven track record of successful hires and recruitment process improvements 
• Experience with applicant tracking systems and recruitment platforms 
• Degree/Diploma in Human Resource Management or related field 
• Driver's license 
• Proficiency in MS Office and HR Software 

Key Responsibilities:

• Partner with hiring managers to identify and fulfill recruitment needs.
• Manage the end-to-end recruitment process, from sourcing to onboarding.
• Build strong relationships with internal stakeholders and external candidates.
• Think creatively to source top talent and meet challenging recruitment goals.
• Handle feedback professionally and adapt strategies to continuously improve.

What We’re Looking For:

• A confident and honest professional with a strong backbone.
• Someone who takes initiative, thinks outside the box, and welcomes constructive criticism.
• Exceptional interpersonal skills to build meaningful relationships in a dynamic team.
• A problem-solver who thrives under pressure and can juggle multiple priorities.
• An assertive communicator who speaks up and stands firm on decisions when needed.

Desired Skills:

• Communication
• Human Resources
• Human Resources Policies
• Recruitment
• Talent Acquisition
• Talent Management
   

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• Are you passionate about mould design within a toolroom environment? We're seeking a skilled Mould Designer with a deep understanding of blow moulding and injection moulding to join our clients dynamic team. If you have a solid track record in mould design and are proficient in SolidWorks, this is an exciting opportunity to lead projects from conception through to industrialisation, design critical components, and drive production enhancements.

Key Responsibilities:

• Design and develop moulds for manufacturing rigid plastic products.
• Manage the complete project cycle, from initial concept to full industrialisation.
• Design components per brief, recommending materials and ensuring functionality.
• Coordinate mould trials, working closely with trial staff.
• Source mould components and collaborate with toolmakers throughout manufacturing phases.
• Maintain and update the mould and drawing database.
• Troubleshoot and resolve issues related to moulds and components.
• Take on various technical projects to improve toolroom and production processes.

Qualifications:

• Proven experience in mould design, specifically within a toolroom environment.
• Strong knowledge of both blow moulding and injection moulding techniques.
• Proficiency in SolidWorks.
• Excellent project management abilities.
• Collaborative and adaptable, thriving in a dynamic team setting.

What's in it for you?

• Competitive salary with clear opportunities for career growth.
• Investment in your professional development.
• A collaborative and inclusive work culture that values innovation and creativity.

Desired Skills:

• Design
• Extrusion Blow Moulding (EBM)
• Injection Moulding
• Injection Stretch Blow Moulding (ISBM)
• Product Design
• Solidwork

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• A leading manufacturing company, is seeking an experienced HR Manager to lead and transform their HR function, aligning it with the company’s strategic goals. This pivotal role involves managing HR operations across multiple sites, driving the implementation of HR standards and policies, and embedding a high-performance culture that supports the company’s manufacturing and agility objectives.

Key Responsibilities:

• HR Standards Implementation:
• Lead the roll-out of HR standards, policies, and practices, ensuring they are well-understood and implemented across the organization.
• Provide training and communication to managers and employees, fostering adherence to policies and continuous HR improvement.
• Performance Management:
• Implement performance management frameworks aligned with company transformation goals.
• Provide coaching and mentoring to managers, fostering a culture of continuous feedback and data-driven decisions.
• Operations Management:
• Optimize HR systems and workflows for efficiency in recruitment, onboarding, payroll, and employee lifecycle management.
• Ensure HR operations comply with labour laws and internal company policies, and support workforce planning efforts.
• Employee Relations and Engagement:
• Champion employee engagement and retention initiatives, addressing employee relations issues to ensure a positive workplace culture.
• Leadership and Collaboration:
• Act as a trusted advisor to senior management, providing strategic HR input and managing a high-performing HR operations team.
• Self-Development and Growth:
• Continuously assess and develop your own skills and take actions to address areas for improvement.
• Transitional Responsibilities:
• Oversee payroll processing, lead the digital payroll transformation to PaySpace, and manage benefits administration.
• Drive company-wide talent acquisition, learning and development initiatives, and succession planning.
• Contribute to the company's BBBEE strategy and lead the BBBEE audit process.
• Ensure compliance with Occupational Health and Safety standards and manage the company's Employment Equity strategy.

Key Requirements:

• Bachelor’s degree in HR, Social Work, Psychology, or related fields; an Honours in HR Strategy is advantageous.
• Minimum of 5 years of senior HR management experience in a manufacturing environment.
• Strong knowledge of HR and IR practices, strategic planning, and performance management.
• Proven leadership skills with the ability to drive HR transformation initiatives.
• SHE and ISO knowledge are advantageous.
• If you're a strategic HR leader looking to make a significant impact in a dynamic, multi-site manufacturing environment, apply today!

Desired Skills:

• BBBEE
• Employee Relations
• Human Resources Policies
• Human Resources Projects
• Industrial Relations
• Labour Relations
• Payroll

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• Are you passionate about curating exceptional events and delivering memorable client experiences? We’re looking for an enthusiastic Conferencing & Events Specialist to join our team! Bring your creativity, organizational flair, and dedication to service excellence to a role where every day is about creating something extraordinary.

Why This Opportunity?

• Become part of a dynamic environment that values growth, innovation, and wellness. We’re a forward-thinking team with a commitment to employee support, the community, and the environment. This is your chance to shine in a role where you’ll be empowered to lead and inspire through outstanding event coordination and client engagement.

Your Role and Impact:

• Seamless Event Management: Oversee communication, planning, and execution of event details, coordinating with our top-tier operational teams to ensure success.
• Client Relations: Build lasting client connections by hosting inspiring site visits, crafting tailored event proposals within 12-24 hours, and delivering to exacting standards.
• Revenue Optimization: Partner with our operations leaders to evaluate and manage venue inventory, maximizing revenue potential through efficient event scheduling.
• Sales Growth: Generate future opportunities through meaningful client interactions, presenting our offerings in a way that inspires and excites.
• Financial Oversight: Manage invoices and secure payments in advance to keep everything running smoothly.

What You’ll Bring to the Table:

• Qualifications: Matric is essential; a relevant tertiary qualification is a great advantage.
• Experience: At least 3 years in a similar role within a fast-paced, high-demand environment.
• Skills: Excellent communication, teamwork, and an in-depth knowledge of venues and facilities.
• Mindset: An ethical, collaborative leader with a keen eye for details, a growth mindset, and a focus on exceeding client expectations.

What’s In It For You:

• Comprehensive Benefits: Competitive package with medical aid, risk benefits, and 21 days of annual leave.
• Empowering Environment: A work culture that values your contributions and encourages innovation.
• Ongoing Development: Access to training and opportunities for career growth.