Current Opportunities at University of the Western Cape/Universiteit van Wes-Kaapland

Reporting to the Faculty Manager the appointee’s duties will include, but not be limited to, the execution of the following key performance areas:

• Academic Administration
• Marks Administration
• Enquiry Management
• Committee and Meeting Administration
• Marketing and Recruitment
• Events Management
• General Administration
• Performing any other administrative duties as may be assigned by the Senior Faculty Officer and Faculty Manager

Minimum Requirements

• Grade 12 
• At least three years of student administrative experience  

Added Advantages:  

• Knowledge of university systems such as SASI 
• Experience in student application, selection and registration

Key Competencies:

• Communication and interpersonal skills    
• Attention to detail
• Ability to collaborate with various stakeholders 
• Planning and organizing skills  
• Time management skills 
• Computer literacy
• Writing skills
• Stress tolerance

Closing Date

6/9/2023

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• The successful incumbent will be responsible for identifying and providing high-quality prospect information to support the Executive and staff involved in fundraising, communication, marketing, and relationship development while maintaining accurate pipeline data ensuring that information provided to the fundraising team is thorough and well-communicated so as to inform strategic decision making.
• The position requires proficiency in prospect identification, CRM administration (including prospect and constituent management), data quality, developing reports, as well as having a strong understanding of fundraising processes, donor cultivation, and related financial processes.

List of main tasks:

• Proactively identify, research and qualify donor/alumni prospects for the University's fundraising portfolio.
• Provide professional support for the Fundraising and Alumni Relations team.
• Draft engagement briefings for and in consultation with the fundraising team.
• Proactively monitor and match funding calls or requests for proposals with the University fundraising portfolio.
• Proactively manage and update the donor and alumni database with quality biographical data.
• Produce reports/presentations for meetings and publications.
• Provide general support to the fundraising and alumni team’s stewardship initiatives, e.g. donor report reminders.
• Provide strategic data resource management support (including monitoring) of the direct mail campaigns of the department.
• Prioritise and attend to ad-hoc requests for donor and project information.

Minimum Requirements

Minimum Requirements (Qualification and Experience)

• A Relevant bachelor’s degree at an NQF level 7 or an equivalent qualification 
• 3 years’ research experience in prospect and/or market research in a development, non-profit or corporate environment. 

Added Advantage: 

• Two year’s experience in Higher Education
• Two years experience using DevMan 

Required competencies (skills, knowledge and behavioural attributes): 

• Demonstrate professional and effective, communication, and project management skills.
• Demonstrate competence in a variety of computer applications, including database, spreadsheet and word processing programs
• Excellent writing, and communication skills. 
• Capable of handling multiple responsibilities and working to tight deadlines.
• Excellent analytical skills and ability to locate and interpret financial and biographical information from a variety of sources.

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• The successful Coordinator: Alumni Relations (Legacy and Bequest) will position the university, its accomplishments and needs in the minds of the institution’s Alumni in a variety of ways that will primarily focus on fundraising. The Coordinator will utilize electronic and print communications local and regional events aligned with divisional and institutional strategic goals, to cultivate Alumni and individuals with the view of securing their financial or other support, executed under the banner of Institutional Advancement.
• The position requires proficiency in alumni stakeholder engagement, prospect identification, CRM administration (including prospect and constituent management), data quality, developing decisive reports, as well as having a strong understanding of communication principles, fundraising processes, donor cultivation, and related financial requirements.

The successful incumbent is responsible for the following Key Performance Areas:

• Identify medium and major gift prospects from the donor pool and work with the Director: IA and ARM to put in place further cultivation strategies
• Develop and manage the High Net Worth [HNW] and Legacy acquisition and retention fundraising programme
• Ensure that proposed fundraising is aligned with IA and the University’s strategic imperatives and plans
• Be responsible for providing high-level advice and support to University staff on the fundraising policy and guiding the process on how to develop relationships and solicit support from the prospects
• Be responsible for the stewardship of donors ensuring donor retention levels increase
• Undertake and ensure the reporting requirements are managed to a professional standard and continually enhanced

Minimum Requirements

Minimum Requirements (Qualification and Experience)

• An appropriate Bachelor’s degree at NQF Level 7 or an Equivalent Qualification
• 3-5 years’ relevant experience working within Advancement in the Higher Education sector
• Evidence of your ability to raise large donations through your own effort
• Experience in co-ordination and oversight of high net worth and alumni fundraising programmes

Required competencies (skills, knowledge and behavioural attributes):

• Demonstrate professional and effective, communication, cooperation and projectmanagement skills.
• Excellent writing, assessing information and communication skills.
• Capable of handling multiple responsibilities and working to tight deadlines.
• Excellent analytical skills.
• Excellent social and interpersonal skills.
• Proficiency in developing stakeholder engagement strategies
• Self-starter, highly flexible and adaptive;
• Organizational, and time management skills and attention to detail.
• Willingness to travel Proposed

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• The successful Coordinator: Alumni Relations  will position the university, its accomplishments and needs in the minds of the institution’s Alumni in a variety of ways that will primarily focus on stewarding and fundraising. The Coordinator will utilize electronic and print communications local and regional events aligned with divisional and institutional strategic goals, to cultivate Alumni and individuals with the view of securing their financial or other support, executed under the banner of Institutional Advancement.
• The position requires proficiency in alumni stakeholder engagement, prospect identification, CRM administration (including prospect and constituent management), data quality, developing decisive reports, as well as having a strong understanding of communication principles, fundraising processes, donor cultivation, and related financial requirements.

Reporting to the Manager: Alumni Relations, the Coordinator: Alumni Relations will be responsible for:

• Stewarding existing alumni 
• Fundraising from alumni
• Tracking UWC Alumni
• Producing written content for publication on UWC alumni communication platforms
• Tracking and reporting on Alumni Relations’ social media presence
• Maintaining a positive relationship with UWC Alumni Networks
• Overseeing annual alumni campaigns, projects and events
• Promoting faculty engagements to Alumni
• Maintaining Alumni records on DevMan

Minimum Requirements

Minimum Requirements (Qualification and Experience):

• A relevant bachelor’s degree or an equivalent NQF7 qualification. 
• 5 years’ experience in alumni relations/institutional advancement/fundraising.
• At least 3 years working in higher education.

Required competencies (skills, knowledge and behavioural attributes):

• Excellent written and verbal communication skills,
• Ability to manage short- and long-term projects, 
• Understanding of Alumni Relations,
• Knowledge of the Higher Education environment,
• Strength in building interpersonal relationships,
• Strong persuasion skills,
• Willingness to work evenings and weekends, and travel as required,
• Ability to work independently, and within and across diverse teams, 
• Goals driven.

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• Fundraising and Donor Relations secures and manages private philanthropic donations from individuals, corporates, trusts and foundations. We engage donors on academic, research and other institutional needs that align with the donors funding priorities. By putting donors at the centre of the process, we are able to excel in learning, teaching, research and community development whilst making an impact on South Africa and beyond.  

The successful incumbent will be responsible for: 

• Meeting large income targets 
• Maintaining excellent stewardship by being the main contact person for donors and ensuring timeous reporting
• Identifying new donors and re-activating lapsed donors as well as identifying new income sources for UWC 
• Annually increase the donor base by building strong relationships with new donors 
• Work closely with Faculty staff to identify projects of interest to donors as well as develop appropriate cases for support for fundraising activities
• Stay informed of fundraising good practice and legislation, ensuring compliance with UWC and other relevant government policies (e.g. POPIA) to demonstrate good governance to the donor community

Minimum Requirements

Minimum Requirements (Qualification and Experience)

• An appropriate bachelor’s degree at an NQF level 7 or an equivalent qualification 
• 5 years’ fundraising experience working within the Higher Education sector or
• 7 years’ experience as a fundraiser within the NGO sector
• Evidence of your ability to raise large donations through your own effort 

Required competencies (skills, knowledge and behavioural attributes): 

• Demonstrate self-confidence, resilience, adaptability, honesty and integrity.
• Excellent writing and communication skills. 
• Ability to work under pressure and meet strict deadlines
• Self-starter who is self-motivated and is target driven
• Willingness to travel

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• The role of the Human Resources Department is to support the University’s People Strategy which presents challenging people deliverables in relation to change and transformation projects and strategies. Transformational leadership is required from all at the University, and the role of HR is both to enable and facilitate processes for continuous improvement.
• Reporting to the Manager:  Employee Relations (ER) & Staff Wellness, the Administrative Officer provides proactive administrative assistance and support to the Employee Relations and Wellness unit. 

Amongst others, key duties and responsibilities will include:

• Supporting and coordinating all administrative functions;
• Logistical arrangements for all ER and staff wellness administrative initiatives and meetings;
• Drafting, tracking and submission of documents;
• Liaise with service providers and vendors to ensure sufficient service delivery in respect of ER and staff wellness processes;
• Manages customer interactions promptly and effectively, establishing the nature of the enquiry and then taking action or referring to another fellow team member;
• Support and host visitors and clients to create a positive image and working climate;
• Maintain an efficient filing and document management and retrieval system.

Minimum Requirements
We seek an Administrative Officer equipped with the following qualifications and attributes:

• A Senior Certificate plus an appropriate tertiary qualification (at NQF level 6).  A qualification in employee relations would be advantageous;
• At least 3 years proven administration experience with Employee Relations/Human Resources environment;
• Demonstrated communicative, organisational and interpersonal skills;  
• Ability to work efficiently under pressure, and to adhere to and meet strict deadlines;  
• Ability to work without supervision and to pay attention to detail.

Closing Date

3/9/2023